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There are many reasons why books are withdrawn. Many are withdrawn by Circulation because they have been missing for a long time. Others are damaged or duplicates.
Before withdrawing a book, check the bib. to see if the library has made a commitment to retain the book for EAST. If so, there will be a 583 field, which looks like this:
583 1-
|a committed to retain |c 20160630 |d 20310630 |f EAST |u http://eastlibraries.org/retained-materials |z UMass copy: EAST commitment |5 MU
Assuming there is only one item (only one copy), remove this 583 and add the title to the EAST list. Any changes to our EAST commitments should be kept on this list: EAST Reallocations Spreadsheet
Include the title, author, OCLC number and, if necessary, a brief explanation of why the EAST commitment is being withdrawn.
Example:
La belle époque / Gilbert Guilleminault, 1957. OCLC #3953968 This was a mismatch. We have instead the 1958 edition OCLC #10255465. Transferred commitment.
We send this list to EAST twice a year (May and December): Meiyolet Mendez: [mmendez@blc.org]. (Steve Bischof usually sends an email when it's time.)
ALL WITHDRAWALS:
EAST WDN 12-27-18; [mfl, msg.].
WDN 12-27-18; [mfl, damaged].
WDN 12-27-18; [mfl, paid].
If there are other available items, the process is finished.
If there is only one item (which is usually the case):
— Marcelle Lipke 2018/12/27 12:30