DVD FastCat Instructions

• Search for each item by title in the Aleph Acquisitions module by clicking on the binoculars
• Click show
• Click on the title
• Click on orders
• Click on the general tab
• Change the “SV” in the order record to “WP.”
• Look in the Library note field for an ILL note because these will need additional processing done in ILLiad
• Write the order number on the packing slip
• Fill out the DVD routing slip
• Click on Arrival
• Click add at the top half of the screen
• Click add at the bottom half of the screen

* Click overview and then cataloging to switch over the the cataloging module

* Place barcodes in the upper left corner of the front of the DVD case

* Wand in barcode

* Make sure all the fields are filled out correctly in the item record:

UMMDA sublibrary

collection UMDVD

material type VDVD

call number type 0 (click on arrow and then select 0)

item status is 06

item process is PC.

If we have rights for public performance of a film, please add “Public Performance Allowed” in the OPAC note field.

Add a separate item record for the added copy.

Do not create a separate holdings record.

Click on the holdings link field to link the item record to the holdings record and to import the material type and collection codes from the existing holdings record.

Put 1 & 2 in the copy number box in the item records.

Add price data in item records for DVD sets that are cataloged separately by individual title

Overlay the set record with the record for the first title in the set.

Divide the total price for the set by the number of titles (bibs) in the set.

Add the divided price and the set order # to the item record for each title.

So for example, if a DVD set was $300 and came with six separate titles, the price for each title in the item records would be $50.

• Make sure the DVD has a barcode on it and that the barcode is in the item record. Place barcode in the upper left corner of the DVD.

*Any other end processing (e.g. call number label, security targets, stamps, stickers, etc.) will be done after the item is cataloged.

• Check item records to make sure the sublibrary and collection codes are correct for the material type.

• Change the item process status from PC to blank

• Add a note in the Circ Note field in the item record: “Please give to staff member to bring to RUSH return shelf in the IRM Department upon return.”

• Give Rush DVDs to Ben Chase

Check to make sure the bibliographic record meets the DVD FastCat standards below:

Check for matching numbers

Language codes - Should have an 041 field if there are multiple languages or subtitles

An example would be: ara |a heb |a eng |b eng

This would have an accompanying 546 note saying In Arabic, Hebrew, or English, with English subtitles.

Make sure all DVD catalog records have an LC call number in an 050 field. Follow these instructions:

Nonfiction documentary films will be classified with an LC number that corresponds to their subject matter. For nonfiction films - if there is an 050 in the record with an LC Call number no further work needs to be done.

Fiction films will be classified with PN1997, for motion pictures, with a Cutter number for the title of the film. If the call number in the record is PN1997.2 delete the “.2” and make it just PN1997. Leave the Cutter number as is.

The call number should have the date the DVD was released (later date) at the end of the call number. This date will be the DVD release date, not the date the film was originally produced.

Hit Control L to save bib record

245 00 Title and statement of responsibility - Do not worry too much about verifying all of the information in the subfield c. Just make sure it doesn't seem blatantly wrong.

250 Edition statement - Typical edition statements may include: Widescreen version, Full screen version, Special edition, etc.

If there is no edition statement that is okay but if one is present make sure it matches the DVD in hand

260 or 264 – Place, publisher or distributor, and DVD production date

Do not worry about it if the production date of the DVD in hand differs from the date in the record. Unless there is some other difference - like extra special features, or a different edition, etc. If only the date is different, it's just a reprint, and doesn't require a new record.

300 – a typical note would be 1 videodisc (84 min.) : |b sd., col. ; |c 4 ¾ in.

Make sure the running time matches, but do not worry if the time is a minute off. Sometimes the actual playing time of the disc is rounded up or down, and the rounded time is what you will find on the back of the container.

336 $$atwo-dimensional moving image$$btdi$$2rdacontent 337 $$avideo$$bv$$2rdamedia 338 $$avideodisc$$bvd$$2rdacarrier

6XXs – Should have at least one subject heading if it is a documentary film.

Should have at least one 7xx field. (There will probably be many listed.)

Add:

910 [XXX mm/dd/yyyy]

928 AUTHORITY

Hit Control L to save bib record

• If a DVD's bibliographic record does not meet the DVD Fastcat standards, search OCLC for a better record, whether an update of the current bibliographic record or a replacement with a better record

• If there is no better record on OCLC direct the DVD to Ann for further cataloging

• If the DVD is a RUSH, follow the DVD RUSH procedures below

• Go back to the item record and create a holdings record

• Check the holdings record to make sure it looks okay. Check that the call number is there in the 852 field. The first part (the part before the decimal) goes in the subfield h. The second part (from the decimal point to the end) goes into the subfield i like this:

852 0_ b UMMDA c UMDVD h PN1997 i .G55 2004

• Make sure that the correct call number was pulled into the call number field in the item record

Make sure holdings are set on record in Connexion

• Attach Routing Slip to DVD container using a rubber band

• Put DVD on the shelf in the backroom or on Linda Fish's truck for RUSH end processing

Give packing slips or invoices to Rebecca.

Add a separate item record for the added copy.

Do not create a separate holdings record.

Click on the holdings link field to link the item record to the holdings record and to import the material type and collection codes from the existing holdings record.

Put 1 & 2 in the copy number box in the item records.

Primary contact: Meghan Bergin