Receiving Monographs Using FASTCAT Standards

1. Scan ISBN or type in title to “FIND” field in SEARCH section of Acquisitions module

2. View MARC catalog record

3. Evaluate MARC record for FASTCAT - (Susan will search OCLC and overlay a better record where record in ALEPH is not up to FASTCAT standards. If someone is filling in for her, they can just evaluate the ALEPH record and, if it does not meet the FASTCAT criteria, shelve it for a cataloger to look at later. If the book is a RUSH item, it can go to Eva or a Cataloger)

Records for printed books must correspond to book-in-hand as follows:

RDA records will have always an 040 $e rda

Accurate transcription from title page, title page verso, colophon, covers, or other:

 245 A Title

 245 B Subtitle

 245 C Statement of Responsibility (Author)
 

RDA: Capitalization of the title may differ in RDA records – will usually (but not always) match the capitalization on the piece. Also there won’t be a gmd like $h [videorecording] in RDA records.

Edition statement:

Check the 250 field to help identify matching editions.

RDA: records will have edition spelled out in full – so instead of 3rd rev. ed. it will be Third revised edition.

Accurate imprint information from title page, title page verso, colophon, covers, or other:

260 A Place of publication

260 B Publisher (may contain abbreviations)

260 C Date of Publication

RDA: No more Latin abbreviations

For ex. in AACR2 260 ## $a [S.l. : $b s.n.], $c 2009.

In RDA: 260 ## $a [Place of publication not identified] : $b [publisher not identified], $c 2009.

RDA records may also have several 264 fields for Production, Publication, Distribution, Manufacture, and Copyright Notice

Physical Description:

300 A Extent, pagination

RDA: Will not have abbreviations for the most part ca. becomes approximately; ill. becomes illustrations; col. will be color, etc.

Exceptions: cm for centimeter and min. for minutes – these abbreviations are still used in RDA

RDA: 336, 337, & 338: Content, media, and carrier type

– Content type – MARC 336 field

– Media type – MARC 337 field

– Carrier type – MARC 338 field

Book ex:

336 $a text $2 rdacontent

337 $a unmediated $2 rdamedia

338 $a volume $2 rdacarrier

DVD ex.

336 $a two-dimensional moving image $2 rdacontent

337 $a video $2 rdamedia

338 $a videodisc $2 rdacarrier

OCLC records for printed books must also include the following:

040 B Language of cataloging - If present in the record, must contain “eng” ONLY

050 or 090

All records require a well-formed Library of Congress (LC) call number, containing both $a (classification) and $b (cutter/date). If the call number is well-formed do not evaluate, edit or check. If a record has an LC call number with a volume designation (and no alternative number), ask a cataloger.

If a record has two LC call numbers, choose one call number and delete the other.

6XX   Subject   
At least one subject must be present unless it is a book of literature.  
Do not evaluate, edit or check any subject entry.

1XX or 7XX   Author/editor 
If a person is named in 245$C, either a 1XX or 7XX entry must be present in the record. 
Do not evaluate, do not create addition entries, do not evaluate for main entry.

4. Receive in Acquisitions Mode

Note order # on invoice or packing slip
Read library note field for important info that may need to be noted
Change order status to WP
Add Arrival 
Go to item, change item process status and add barcode

5. Create new holdings (HOL Links, create new), and check to make sure it worked

6. If FASTCAT, then do 9XX fields

Go to Cataloging
F6
Add 928 field, tab, tab
CAPS LOCK
AUTHORITY
{ENTER}
 {ENTER}
Add 910 field
Initials and today’s date 5/20/10
{Control-L} or save with icon on upper right side of screen
{Continue}
{Override}

7. Make sure OCLC holdings are set on record in Connexion.

8. If FASTCAT RUSH then give to Linda Fish, if FASTCAT not-RUSH then put on appropriate truck, if NOT FASTCAT then put on shelf.