This is an old revision of the document!
There are many reasons why books are withdrawn. Many are withdrawn by Circulation because they have been missing for a long time. Others are damaged or duplicates.
Before withdrawing a book, check the bib. to see if the library has made a commitment to retain the book for EAST. If so, there will be a 583 field, which looks like this:
583 1-
|a committed to retain |c 20160630 |d 20310630 |f EAST |u http://eastlibraries.org/retained-materials |z UMass copy: EAST commitment |5 MU
Assuming there is only one item (only one copy):
Remove this 583 and add the title to the EAST list. Include the title, author, OCLC number and, if necessary, a brief explanation of why the EAST commitment is being withdrawn. Any changes to our EAST commitments should be kept on this list.
We send this list to EAST twice a year (May and December): Meiyolet Mendez mmendez@blc.org. (Steve Bischof usually sends an email when it's time.)
ALL WITHDRAWALS:
Add “MI” to item “Status.”
Add a Circ. Note with your initials and a one or two word reason for the withdrawal:
“EAST WDN 12-27-18; [mfl, MSG].” or “WDN 12-27-18; [mfl, damaged].”
If there are other available items, the process is finished.
If there is only one item:
Suppress HOL record: (Field is “STA”; enter “SUPPRESSED” in field.)
Suppress Bib record (as per HOL) and add 910 with “withdraw.”
Step 5: Check OPAC to confirm, “The library does not have available items.”
Remove holdings from WorldCat.
— Marcelle Lipke 2018/12/27 12:30