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SCUA Cataloging
Obtaining materials from SCUA
Contact Steve Robinson a few days before picking up a book truck of materials to be cataloged. This will give Steve time to create labels for each collection.
Open Connexion
File > Logon
Click Cataloging > Search > WorldCat
We only accept English language records.
Make sure the box next to Apply Language of Cataloging is checked off and set to English
Search by title or ISBN number. We want to search the Title Page, NOT the Cover Title.
Book-in-hand must be an exact match to the record exported into the catalog.
Click on top of the data column to sort search results by year
Look for the record with the most holdings.
Check to see if UMass already holds a copy
Double click on the record
Then copy and paste the OCLC number (top left side of screen)
Click binoculars
Click find
Set base to UMA staff cat
Use drop down box to select OCLC number - paste in OCLC number from Connexion
Click OK
Click catalog
Double click items under UMA50
Check to see if the book is held in the general collection or SCUA
* NOTE - If book is held by SCUA already set aside for Steve Robinson to decide whether to keep the second copy or not
Step one - Adding the call number to the bib record:
Click on the piece of paper with little pencil icon (top left side of screen)
You are now in the bib record
Check to see if there is an 050 and an 090
If both 050 & 090 are in the record:
Delete the 050 - Click on the 050. Hit control F5
Then click on the just the 9 in the 090. It will turn a pretty shade of blue. Type 5. Place cursor on the right side of the line next to 050. Type 4
Hit F6. Place cursor over field. Click on it. Type 099. Hit tab twice. Type in RB 038 No. 3 (or whatever the label says)
Scroll down the bottom of record and hit F6 to create a 910 field that looks like this 910 a MBB 03/25/2019 SCUA
Hit Control L to save. Click Continue. Click override.
If only an 090 is in the record:
Click on the just the 9 in the 090. It will turn a pretty shade of blue. Type 5. Place cursor on the right side of the line next to 050. Type 4
Hit F6. Place cursor over field. Click on it. Type 099. Hit tab twice. Type in RB 038 No. 3 (or whatever the label says)
Scroll down the bottom of record and hit F6 to create a 910 field that looks like this - 910 a MBB 03/25/2019 SCUA
Hit Control L to save. Click Continue. Click override.
Step 2 - Creating the item record:
Click on ITEMS (left side of screen)
Click New (top right side of screen)
Scan in barcode
Click arrow next to sublibrary and select UMSCA (UM Special Coll & Archives)
Click arrow next to collection select USPC (UM Special Collections)
Click arrow next to material type and select BOOK
Click arrow next to Item status and select 02 (Library Use Only)
Click Add
Step 3 - Creating the Holdings record:
Click on HOL Links tab
Click create new
Step 4 - Adding flag to book
Add flag with label on one side and barcode on other side
Write in pencil the call number in pencil on the top corner of the last blank page of the book
Done!
Open Connexion
File > Logon
Click Cataloging > Search > WorldCat
We only accept English language records.
Make sure the box next to Apply Language of Cataloging is checked off and set to English
Search by title or ISBN number. We want to search the Title Page, NOT the Cover Title.
Book-in-hand must be an exact match to the record exported into the catalog.
Click on top of the data column to sort search results by year
Look for the record with the most holdings.
Check to see if UMass already holds a copy
Double click on the record you want to open up
Check the following fields
Call numbers:
090 Delete this field
050 Leave this in the record. Do not evaluate, edit or check.
099 Click enter to create a new field type 099 then RB 038 No.5
Call numbers for Multi-volume titles and serials
Each volume or issue gets its own number. The range of numbers used for that title goes in the 099 field.
For example, let's say a Parker collection title has three volumes, and the next three numbers to be assigned are RB 038 No.8, No.9, and No.10:
Bib Rec: 099 $a RB 038 No.8-10
Author field:
1XX Check that the author is correct
Exact transcription from title page, title page verso, colophon, covers, or other:
Edition statement:
Field 250 is the place to look for help identifying matching editions. RDA records will have the edition spelled out in full, which is what we want the record to have. Older records may still have abbreviated edition statements (ex: 3rd rev. ed.).
Record accurate imprint information from title page, title page verso, colophon, covers, or other:
Copyright dates are always in brackets with no period, followed by an additional 264 field showing that the inferred date is a copyright date.
If no place of publication or publisher is identified anywhere on the piece:
RDA records may also use several other 264 fields for Production, Distribution, or Manufacture. See a cataloger if you have questions.
Physical Description:
Carrier fields:
Each record must include carrier fields. Example for books/monographs/serials:
Subject fields:
6XX At least one subject must be present unless it is a book of literature. Do not evaluate, edit or check any subject entry.
Creators/contributors/authors/editors:
7XX If a person is named in 245 $c, either a 1XX or 7XX entry must be present in the record. Do not evaluate, do not create addition entries, do not evaluate for main entry.
Adding additional fields to the record:
590
590 __ $a UMass Amherst Special Collections copy shelved as part of the John M. Whitcomb Collection (RB 038). Gift of Wilde and Gabrielle Whitcomb.
793
793 0_ $a John M. Whitcomb Collection $5 MU
The 793 needs a first indicator zero for non-filing characters.
910
Enter a 910 field like this MBB 03/25/2019 SCUA
928
Enter a 928 AUTHORITY
Updating holdings
Go to Action → Holdings → Update holdings
049 field
Change AUMM to AUMDDR
In Connexion:
In Aleph:
Adding additional Item records for Multi-volume titles and serials
Click duplicate
In the description field Change v.1 to v.2 and so on
Add a barcode and scan into barcode field
Click add
Processing Instructions
We will attach barcodes and the call number labels on ID strips supplied by SCUA and inserted into each book.
Also, lightly write in pencil the accession / call no. on the inside rear cover, but avoid putting it on decorated end papers or on illustrated pages. If the rear cover is decorated use the last page of the item instead.