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Music End Processing Marcelle Lipke: April 26, 2012
What follows is a checklist of requirements for end processing scores. Anyone doing Music End Processing must be able to read music!
Exceptions:
Bound scores:
Pam Binds:
Paperbacks:
Spiral/GBC bound scores:
Many scores are published with parts for each instrument. Parts are usually kept in a pocket affixed to the back inside cover. Sometimes, particularly if the parts are thick or numerous, they are housed in a separate pocketbook.
Pocketbooks:
Cloth covered parts:
Checklist for parts: As each part is linked to its own item record, every part must have:
barcode).
== Parts: the Art == How does one find a place on the page to put a barcode, a call number label and a stamp without covering the music? This is often a challenge. Sometimes creative trimming of the call number label is necessary.
Assigning instruments to call number labels:
Bratsch = Viola
Cor = Horn Posaune = Trombone
Baritone Saxophone = Bari Sax
Basso Continuo = Continuo French Horn = Horn Violoncello = Cello
Violin II not Violin 2
If //Trumpet in B// is the only Trumpet part, omit the B-flat. The B-flat is understood. However, if there is also a //Trumpet in C// part, include the keys for both trumpets to differentiate between them. Likewise, if //Horn in F// is the only horn part, the “in F” is superfluous, unless there are horns in other keys.
M 452 N65 1931 Scherzo Cello
M 452 N65 1931 Gigue Cello M 452 N65 1931 Minuet Cello
Aleph: • Scores: Linking a score is mostly just like linking a monograph: Sublibrary = UMDUB Collection = UGEN Material Type = MUSIC. Item Process Status If the score has just returned from the bindery, the SB should be deleted. If the score is going to the New Book Shelf, the status should be PW. In all other cases the Item Process Status should be blank. Circ. Note If the book has just returned from the bindery, be sure to delete the bindery note.
• Music monuments. The Music Monuments are a valuable collection of composers’ Complete Works and topical collections of scores issued serially. These volumes have limited circulation, are stored on Floor 3 and have the call number range M2-M3. Sublibrary = UMMDA Collection =UMMON respectively, and the Material Type = MUSIC
Linking Scores with Parts
• Link the main volume to its item record.
• Put a zero in the Enum Level.1 field, so that it will file before the soon-to-be attached item records for the parts. • In the 3.General Information (2) tab add the following Circ. Note: PARTS IN POCKET; PLEASE CHECK IN/OUT EACH PART SEPARATELY
• In the 3.General Information (2) tab an Internal Note stating how many and which parts are in the pocket. Include the date as well: 5 parts in pocket: Trumpet I-II, Horn, Trombone, Tuba; 4-24-12
• Add an item record for each part, putting the instrument in the Description field. The description should match the label exactly. The parts will file alphabetically below the main record.
• BEWARE! If in the 3.General Information (2) tab under Price there is an actual price, be sure that this price remains only in the main record. As this field is duplicated every time a new item is created, its presence in numerous items will cause major bookkeeping problems. To prevent this from happening, take the trouble to delete the price from the first new item. The rest of the items will be “price-less.”