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Receiving gifts
When a monographic gift item is first unpacked, keep any inserts/letters about the gift with the item and insert a Gift Routing Slip (see Susan Pease to obtain). Either give the item to Susan, or follow this procedure:
Selectors should first check either “Add to Collection” or “Do Not Add to Collection.” Selector should place wanted volumes on either the “Gifts to be Kept” shelf or the “Priority Gifts” shelf. Unwanted volumes can be placed on the Better World Books shelf or discarded as the Selector deems appropriate.
Cataloging gifts
Since a gift can sit in a backlog for a long period of time, search Aleph to see if we have acquired the title separately in the meantime. If the volume is part of a numbered series, search Aleph again to see if we have the series title. If we do and the series record does not contain that particular series number, check with Susan Pease.
If we do not hold a particular title in Aleph, search in OCLC.
If we do hold a particular title in Aleph:
Ser Anals, Contin Anals, Cat Seps, Contin Cat Seps:
If we do not hold a series title, search on OCLC. If a record is found for the series title and/or individual title for the book in hand, make a printout(s) to insert into the book and set it aside on the specified shelf in the Gifts Backlog for further work.
DVDs
Notify Linda Merritt of these.
Music
Sometimes we get tapes or similar musical works. Consult with Peter Shea.
Questionable additions
Not all gifts have been Selected and not all are worth the time to do original cataloging or are not good additions to our collection. Examples are a Finnish language version of a popular 21st century English language novel or a publisher's proof edition of a fully published work. Put these on the specified shelf in the Gifts Backlog for further consideration.
Gifts in poor condition
Some volumes come to us in delicate or poor condition. If it has been chosen to be kept by a Selector, consult with Lorraine James on the proper way to preserve it for the stacks before cataloging. If the book has not been specifically marked for our collection and is in a poor condition, set aside for further condition on the Questionable Additions shelf as above.