This is an old revision of the document!
Records for LPs must correspond to the LP-in-hand. Do not guess based on similar items, or match the item to records that are not identical. LP-in-hand must be an exact match to the record exported into the catalog.
Search for a matching record in OCLC: Click Cataloging > Search > WorldCat
Search by SN (standard number) or title of album
Limit search to format: Sound recordings
Apply language of cataloging limiter: English
We only accept English language records. RDA records will also have “rda” coded in the 040.
Accurate transcription from label on LP or LP sleeve
* 100 Author or Composer $a Gottschalk, Louis Moreau, ǂd 1829-1869, ǂe composer.
Example: Nobody wants to be alone / ǂc Crystal Gayle.
Edition statement:
Field 250 is the place to look for help identify matching editions. RDA records will have the edition spelled out in full, which is what we want the record to have. Older records may still have abbreviated edition statements (ex: 3rd rev. ed.).
Record accurate imprint information:
Example: Burbank, Calif. : ǂb Warner Bros. Records, ǂc 1985.
Copyright dates are always in brackets with no period, followed by an additional 264 field showing that the inferred date is a copyright date.
If no place of publication or publisher is identified anywhere on the piece:
RDA records may also use several other 264 fields for Production, Distribution, or Manufacture. See a cataloger if you have questions.
Physical Description:
Carrier fields:
Each record must include carrier fields. Example for LPs:
Call numbers:
All records require a well-formed Library of Congress (LC) call number, containing both $a (classification) and $b (cutter/date). If the call number is well-formed do not evaluate, edit or check. If a record has an LC call number with a volume designation (and no alternative number), ask a cataloger.
If a record has two LC call numbers, choose one call number and delete the other choice before exporting into the catalog.
or
Subject fields:
6XX At least one subject must be present. Do not evaluate, edit or check any subject entry.
Creators/contributors/authors/editors:
1XX or 7XX If a person is named in 245 $c, either a 1XX or 7XX entry must be present in the record. Do not evaluate, do not create addition entries, do not evaluate for main entry.
Update holdings (Action –> Holdings –> Update holdings). You will now see that it says Held by AUM at the top of the screen.
* Change field 049 to AUMLP
Export E→
cut and paste bib number
Then go to Aleph
Paste number into top left search box in Aleph, Click arrow
Double click on items on left side toolbar/menu
Bottom pane click on general info tab
Item process status delete OO type in PC In process cataloging
Stick barcode in top left corner of the LP
Place cursor in barcode field scan in barcode
If update is black click it and if grayed it's already saved.
You're done!
Export record to overlay using the Export button (square icon with an E and arrow)
Search for the new bib record in Aleph Cataloging Module, by copying the number that shows in the pop-up box: FCL01.######### (Just copy everything after the “.”)
Add a barcode and scan into the barcode field in the item record.