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In general we will catalog any open access resource that is scholarly in nature and has a record available to download from OCLC. We will also do original cataloging for open access resources that are scholarly in nature and are in some way affiliated with UMass Amherst or the Five Colleges.
Access will be provided through the following discovery tools:
https://docs.google.com/forms/d/1M_6__F1CcrvK99Qt768y9olYYXUy_BE1iEZCl8nhjgU/viewform
In the fixed fields check to make sure:
BLvl Bibliographic Level is coded m for monograph
Form ‘o’ (online) or an ‘s’ (electronic)
In the fixed fields check to make sure:
Form ‘o’ (online) or an ‘s’ (electronic)
BLvl Bibliographic Level is coded:
i for updating websites and updating databases
s for e-journals
There is an 006
There is an 007
245 A Title
245 B Subtitle
245 H $h [electronic resource] (This will be between subfield A and B, or after subfield P or N). RDA records will not have $h [electronic resource].
245 C Statement of Responsibility (Author) – If there is a statement of responsibility for the resource make sure it is accurate in the record.
250 Edition statement: - If present in the record check the 250 field to help identify matching editions.
260 A Place of publication
260 B Publisher (may contain abbreviations)
260 C Date of Publication
300 Physical Description: If the resource has pagination make sure it is accurate in the record
362 (For continuing resources only): check 362 field for accurate Dates of Publication
RDA records should have the following 3xx fields:
336 text ǂb txt ǂ2 rdacontent
337 computer ǂb c ǂ2 rdamedia
338 online resource ǂb cr ǂ2 rdacarrier
6XX Subject At least one subject must be present unless it is a book of literature. Do not evaluate, edit or check any subject entry.
1XX or 7XX Author/editor
If a person is named in 245$C, either a 1XX or 7XX entry must be present in the record. Do not evaluate, do not create addition entries, do not evaluate for main entry.
If edits are made to record in Connexion, replace record in Connexion and overlay Aleph record. (Make sure to delete the 856 from the bib in Aleph after overlaying though!)
Search OCLC and overlay a better record if record is not up to FASTCAT standards.
For free internet resources, just export the record to Aleph. There won't be an existing bib to overlay. (Don't forget to move the URL from the bib to the holdings record in Aleph after you export the record!)
Add 910 with initials and date
Add 928 AUTHORITY
Add 930 OCLC
For free internet resources you will need to add an item record. For licensed e-resources you will just need to double check the coding.
Make sure the item record is coded properly:
For item record:
Sublibrary = UMDUB
Collection = UWWW
Material type = choose ejournal, ebook, website or whatever is most appropriate
Item status = 04 Internet
For free e-resources code statistic field 09 for e-free in tab 3
For paid e-resources add item statistic 01 for purchase
For free internet resources you will need to add a holdings record. For licensed e-resources you will just need to double check to make sure the holdings record looks okay.
Make sure the 856 field is in the holdings record and not in the bib. Indicators should be 40 or 41.
Licensed resources should have a silk prefix so off campus users can connect to the proxy server. The silk prefix is: http://silk.library.umass.edu/login?url=
The URL to the resource should follow the silk prefix so together it would look like this: http://silk.library.umass.edu/login?url=http://next.srds.com
Free e-resources do not need silk prefixes in the URLs.
If there is a call number in the holdings record delete it
Subfield z should say:
UMass: Connect to this title (for licensed e-resources)
Connect to this title (for free e-resources)
For e-journals – make sure there is an accurate 866 field for holdings
Use the 910 field to record statistics. See 910 Formatting for instructions.
Notify the selector via email that the resource was cataloged.