This is an old revision of the document!
* Click overview and then cataloging to switch over the the cataloging module
* Place barcodes in the upper left corner of the front of the DVD case
* Wand in barcode
* Make sure all the fields are filled out correctly in the item record:
UMDUB sublibrary
collection UMDVD
material type VDVD
call number type 0 (click on arrow and then select 0)
item status is 06
item process is PC.
If we have rights for public performance of a film, please add “Public Performance Allowed” in the OPAC note field.
Add a separate item record for the added copy.
Do not create a separate holdings record.
Click on the holdings link field to link the item record to the holdings record and to import the material type and collection codes from the existing holdings record.
Put 1 & 2 in the copy number box in the item records.
Add price data in item records for DVD sets that are cataloged separately by individual title
Overlay the set record with the record for the first title in the set.
Divide the total price for the set by the number of titles (bibs) in the set.
Add the divided price and the set order # to the item record for each title.
So for example, if a DVD set was $300 and came with six separate titles, the price for each title in the item records would be $50.
(Do NOT use these procedures for DVDs that are going on Reserve. Give reserve DVDs to Ann if they need further cataloging work.)
• Make sure the DVD has a barcode on it and that the barcode is in the item record. Place barcode in the upper left corner of the DVD.
*Any other end processing (e.g. call number label, security targets, stamps, stickers, etc.) will be done after the item is cataloged.
• Check item records to make sure the sublibrary and collection codes are correct for the material type.
• Change the item process status from PC to blank
• Add a note in the Circ Note field in the item record: “Please give to staff member to bring to RUSH return shelf in the IRM Department upon return.”
• Give Rush DVDs to Ben Chase
If the Library Note in the order record indicates that the DVD is an ILL Rush, use ILL Rush procedures (http://www.library.umass.edu/wikis/acp/doku.php?id=ill_rush_receiving) after receiving the item in Aleph.
Check to make sure the bibliographic record meets the DVD FastCat standards below:
Check for matching numbers
Language codes - Should have an 041 field if there are multiple languages or subtitles
An example would be: ara |a heb |a eng |b eng
This would have an accompanying 546 note saying In Arabic, Hebrew, or English, with English subtitles.
Make sure all DVD catalog records have an LC call number in an 090 or 050 field. Follow these instructions:
Nonfiction documentary films will be classified with an LC number that corresponds to their subject matter and the date the DVD was released (later date) at the end of the call number.
For nonfiction films - if there is an 050 in the record with an LC Call number no further work needs to be done.
Fiction films will be classified with PN1997, for motion pictures, and a Cutter number will be added for the title of the film.
Dramas, feature films, or any type of fictional film will need to be shelf listed and the Cutter number will need to be revised to fit into alphabetical order with our DVD collection.
Cutter for the spine title on the container.
Cutter out only as many numbers as you need to. Use as many numbers as you need to differentiate between previously cataloged titles. Usually cutter numbers will be 4-5 numbers long, but sometimes they may be as short as 1-2 letters long.
We will also add a date to the end of the call number. This date will be VHS or DVD release date not the date the film was originally produced.
Hit Control L to save bib record
245 00 Title and statement of responsibility - Do not worry too much about verifying all of the information in the subfield c. Just make sure it doesn't seem blatantly wrong.
250 Edition statement - Typical edition statements may include: Widescreen version, Full screen version, Special edition, etc.
If there is no edition statement that is okay but if one is present make sure it matches the DVD in hand
260 or 264 – Place, publisher or distributor, and DVD production date
Do not worry about it if the production date of the DVD in hand differs from the date in the record. Unless there is some other difference - like extra special features, or a different edition, etc. If only the date is different, it's just a reprint, and doesn't require a new record.
300 – a typical note would be 1 videodisc (84 min.) : |b sd., col. ; |c 4 ¾ in.
Make sure the running time matches, but do not worry if the time is a minute off. Sometimes the actual playing time of the disc is rounded up or down, and the rounded time is what you will find on the back of the container.
538 field – Ex. DVD, region 1, NTSC
If the 538 field simply says DVD and there is no other information on the container, this is fine to leave as is. If the DVD is not region 1, NTSC add a note at the end of the field: (DISC MAY NOT PLAY IN ALL MACHINES)
6XXs – Should have at least one subject heading if it is a documentary film.
Should have at least one 7xx field. (There will probably be many listed.)
Add:
910 [XXX mm/dd/yyyy]
928 AUTHORITY
Hit Control L to save bib record
Make sure holdings are set on record in Connexion
Give packing slips or invoices to Rebecca.
Add a separate item record for the added copy.
Do not create a separate holdings record.
Click on the holdings link field to link the item record to the holdings record and to import the material type and collection codes from the existing holdings record.
Put 1 & 2 in the copy number box in the item records.