Depository Transfers: Monograph Packing

Following are instructions for student coder/packers who are sending monographs to the Depository. The macros listed are to be used with the “tech1” login.

• ALEPH tab settings (upper left corner of screen) should be:
  • Connect to = FCL01
  • Select ADM Library = DEP50
• Wand in the Barcode of the (first) item.
• Check Tab 2 item fields of the first item. These fields will duplicate for new items.
  • Sublibrary = UMDPT
  • Collection = UDBKS
  • Material Type = BOOK
    • If the Material Type is ISSBD, please separate and/or process as serials.
  • Description = (may be a “v.#” etc. if the monograph has multiple volumes. If so, make sure Enum level 1 has been filled in.)
  • Item Status = “01”
  • Item Process Status = TR (macro will change any other codes to TR)

• Click on Item Tab6. There should be a check mark under “Linked.” If not, click the “Link” button on the right. (When wanding in the next monograph, Tab6 should automatically appear.)
• ALT+F7 to change Item fields (Tab2: adds call number type 8 and item process status TR).
• Check Temporary Location Box.
• ALT+N to add “UM Box ####”. Update macros for each new box.
  • ALT+B is used for OCA scanned materials (“UM Box #### Scanned for OCA Digitization Project - date - initials.”)

• ALT+G to the HOL record.
• Check the following.
  • OWN=DP
    • If OWN code is UM, change it to DP. CTRL+L to save changes.
  • 852 8
  • No call number in 852 8
    • To delete call number, click on subfield h or i, then CTRL+F7.
  • No 866 field. If there is an 866 holdings statement, check with a supervisor to see if it is a serial.
  • CTRL+L to save changes.

• ALT+1 to the Bib record.
• Check: OWN=DP (bottom of screen).
  • If OWN code is UM, change it to DP. CTRL+L to save changes.
• CTRL+B to return to Barcode field.

— Primary contact: Catherine Knapp