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--- microfilm_cataloging_instructions [2014/12/22 16:09]
cspell created
+++ microfilm_cataloging_instructions [2019/01/07 17:20] (current)
@@ Line 1: / Line 1: @@
-Microfilm Cataloging Instructions
+[[Microfilm Cataloging Instructions]]
-[under construction 12/22/14 C. Spell]
+. Locate correct OCLC record. Make any cataloging changes needed, and download into ALEPH.
+. In ALEPH, add the call number: 099 [blank][blank] _____  as instructed in:
+[[microforms_overview|Microforms Overview]]
+Choose call number scheme depending upon whether the item is a monograph, serial, or government document.
+Currently, call numbers can be found in the "Red Book" marked  "Microforms, CD-Roms, DVD-ROMS Numbers" kept at Lucy deGozzaldi's desk. (this will likely change). Use the numbers in section: Microfilm Main. Assign monographs and serials numbers from this list.
+For an example see: ALEPH bib: 2365893 (Title: Oxford gazette Call no: A 100)
+. Add 910 data to the bibliographic record, as needed. Add count of the number of film reels to statistics sheet or give counts to Lucy deGozzaldi.
+. Create an item record for the piece using the following codes:
+Sublibrary: UMDUB
+Collection: UMFM
+Material type: MICR (if a monograph) or ISSBD (if a serial)
+ITEM STATUS: 20
+ITEM PROCESS STATUS: PC
+. Create a HOL record. Format as follows:
+8 [blank]
+[subfield]b UMDUB
+[subfield]c UMFM
+[subfield]h[number assigned to piece in 099 in bib record]
+Add:
+48  [subfield]u http://library.umass.edu/microform-retrieval-request/
+        [subfield]z Request Microform
+. Barcode (consult with End Processing for correct location of barcode) and give to End Processing for ownership stamp.
+. Consult the following document for instructions on cataloging an accompanying guide:
+[[microforms_overview|Microforms Overview]]
+created 5/4/2016 C. Spell;amended 5/11/16 C. Spell