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Records for printed books must correspond to book-in-hand. Do not guess based on similar items, or match the item to records that are not identical. Book-in-hand must be an exact match to the record exported into the catalog.
Connexion
Open Connexion
File > Logon
Click Cataloging > Search > WorldCat
Make sure Apply language of cataloging limiter box is checked and English is selected (bottom left corner of search screen)
We want to search the Title Page, NOT the Cover Title.
We only accept English language records.
Check date on back of title page
Click top of date column to sort search results by date
Find the record that has the matching date and the highest number of holdings
Check held column to see if it says held. This means UMass already has a copy of this book.
Double click on the record that says held to open up the record
Copy the OCLC number found in the top left side of the screen
Go over to Aleph
Click on the binoculars
Click find
Make sure base is set to UMass staff Cat
Use drop down menu to select search by OCLC Number
Click on OK
Click on Catalog
Click on ITEMS (left side of screen)
Look at item record. Does it say we have a copy in SCUA?
Set the book aside for Steve to make decision about whether to keep second copy or not and go to the next book on the truck
Step one - Adding the call number to the bib record:
Click on the piece of paper with little pencil icon (top left side of screen)
You are now in the bib record
Check to see if there is an 050 and an 090
If both 050 & 090 are in the record:
Delete the 050 - Click on the 050. Hit control F5
Then click on the just the 9 in the 090. It will turn a pretty shade of blue. Type 5. Place cursor on the right side of the line next to 050. Type 4
Hit F6. Place cursor over field. Click on it. Type 099. Hit tab twice. Type in RB 038 No. 3 (or whatever the label says)
Hit Control L to save. Click Continue. Click override.
If only an 090 is in the record:
Click on the just the 9 in the 090. It will turn a pretty shade of blue. Type 5. Place cursor on the right side of the line next to 050. Type 4
Hit F6. Place cursor over field. Click on it. Type 099. Hit tab twice. Type in RB 038 No. 3 (or whatever the label says)
Hit Control L to save. Click Continue. Click override.
Step 2 - Creating the item record:
Click on ITEMS (left side of screen)
Click New (top right side of screen)
Scan in barcode
Click arrow next to sublibrary and select UMSCA (UM Special Coll & Archives)
Click arrow next to collection select USPC (UM Special Collections)
Click arrow next to material type and select BOOK
Click arrow next to Item status and select 02 (Library Use Only)
Click Add
Step 3 - Creating the Holdings record:
Click on HOL Links tab
Click create new
Step 4 - Adding flag to book
Add flag with label on one side and barcode on other side
Write in pencil the call number in pencil on the top corner of the last blank page of the book
Done!
Exact transcription from title page, title page verso, colophon, covers, or other:
Edition statement:
Field 250 is the place to look for help identifying matching editions. RDA records will have the edition spelled out in full, which is what we want the record to have. Older records may still have abbreviated edition statements (ex: 3rd rev. ed.).
Record accurate imprint information from title page, title page verso, colophon, covers, or other:
Copyright dates are always in brackets with no period, followed by an additional 264 field showing that the inferred date is a copyright date.
If no place of publication or publisher is identified anywhere on the piece:
RDA records may also use several other 264 fields for Production, Distribution, or Manufacture. See a cataloger if you have questions.
Physical Description:
Carrier fields:
Each record must include carrier fields. Example for books/monographs/serials:
Call numbers:
All records require a well-formed Library of Congress (LC) call number, containing both $a (classification) and $b (cutter/date). If the call number is well-formed do not evaluate, edit or check. If a record has an LC call number with a volume designation (and no alternative number), ask a cataloger.
If a record has two LC call numbers, choose one call number and delete the other choice before exporting into the catalog.
or
Subject fields:
6XX At least one subject must be present unless it is a book of literature. Do not evaluate, edit or check any subject entry.
Creators/contributors/authors/editors:
1XX or 7XX If a person is named in 245 $c, either a 1XX or 7XX entry must be present in the record. Do not evaluate, do not create addition entries, do not evaluate for main entry.
You're done!
In Connexion:
In Aleph: