Many scores are published with parts for each instrument. Parts are usually kept in a pocket affixed to the back inside cover. Sometimes, particularly if the parts are thick or numerous, they are housed in a separate pocketbook.
Pocketbooks:
Parts bound in a separate pocketbook should have Parts on the spine label (i.e. from the description in the item record) to distinguish it from the score itself, which will be shelved next to it. For example: M875.L22 1918 Parts. (Do not include “Parts” with each instrument, i.e. “Parts Violin I.”)
Cloth covered parts:
Checklist for parts:
Each part is linked to its own item record, so every part must have:
a barcode (ideally in the top left corner)
a small U of Massachusetts Library stamp (anywhere it fits)
a call number label that includes the name of the instrument (on the top left under the
barcode).
How does one find a place on the page to put a barcode, a call number label and a stamp without covering the music? This is often a challenge. Sometimes creative trimming of the call number label is necessary.
Assigning instruments to call number labels:
The instrument designation always follows the call number: M450. S36 1954 Violin I
Always use English. It’s often necessary to translate from the German or French or Italian: Bratsch = Viola, Cor = Horn, Posaune = Trombone.
Simplify as much as possible: Baritone Saxophone = Bari Sax, Basso Continuo = Continuo, French Horn = Horn, Violoncello = Cello.
When instruments are followed by keys, include the keys only if they are needed to make the instrument unique. For example: if Trumpet in B-flat is the only Trumpet part, omit the B-flat. The B-flat is understood. However, if there is also a Trumpet in C part, include the keys for both trumpets to differentiate between them. Likewise, if Horn in F is the only horn part, the “in F” is superfluous, unless there are horns in other keys.
When there are groups of parts in the same pocket for separate pieces within the score, make each group unique with as few words as possible. For example, a score might have separate parts for each movement: Scherzo in F, Gigue in A minor, Minuet in G. Label the parts as follows: M452.N65 1931 Scherzo Cello, M452.N65 1931 Gigue Cello, M452.N65 1931 Minuet Cello.
Linking Scores:
Item Process Status
After cataloging the score, the status should be changed to PC
If the score has just returned from the bindery, the SB should be deleted
If the score is going to the New Book Shelf, the status should be PW
Once the score has been sent to the stacks, the status should be blank
Circ. Note
Music monuments
The Music Monuments are a valuable collection of composers’ Complete Works and topical collections of scores issued serially. Though they are shelved on the 6th floor, these volumes have limited circulation, and have the call number range M2-M3.
The Item Record codes are as follows: Sublibrary = UMDUB, Collection = UMMON, Material Type = MUSIC, Item status 07
Linking Scores with Parts
PARTS IN POCKET; PLEASE CHECK IN/OUT EACH PART SEPARATELY
5 parts in pocket: Trumpet I-II, Horn, Trombone, Tuba; 4-24-12, mfl
Price
BEWARE! If in the 3.General Information (2) tab under Price there is an actual price, be sure that this price remains only in the main record. As this field is duplicated every time a new item is created, its presence in numerous items will cause major bookkeeping problems. To prevent this from happening, take the trouble to delete the price from the first new item. The rest of the items will be “price-less.”
— Primary contact: Susan Pease