Records for LPs must correspond to the LP-in-hand. Do not guess based on similar items, or match the item to records that are not identical. LP-in-hand must be an exact match to the record exported into the catalog.
Open Connexion
File > Logon
Search for a matching record in OCLC: Click Cataloging > Search > WorldCat
Search by SN (standard number) or title of album
Limit search to format: Sound recordings
Apply language of cataloging limiter: English. We only accept English language records.
LP-in-hand must be an exact match to the record exported into the catalog.
Click on top of the data column to sort search results by year
Look for the record with the most holdings.
Check to see if UMass already holds a copy – If we already have a copy don’t add a second copy.
Check record to make sure it's a match
Check that the record has an accurate transcription from label on LP or LP sleeve
Call numbers:
All records require a well-formed Library of Congress (LC) call number, containing both $a (classification) and $b (cutter/date). If the call number is well-formed do not evaluate, edit or check. If a record has an LC call number with a volume designation (and no alternative number), ask a cataloger.
If a record has two LC call numbers, choose one call number and delete the other choice before exporting into the catalog.
or
Author and title:
100 Author or Composer $a Gottschalk, Louis Moreau, ǂd 1829-1869, ǂe composer.
245 $a Title : $b subtitle / $c Statement of responsibility (author/creator/etc.)
Example: Nobody wants to be alone / ǂc Crystal Gayle.
Edition statement:
Field 250 is the place to look for help identify matching editions. RDA records will have the edition spelled out in full, which is what we want the record to have. Older records may still have abbreviated edition statements (ex: 3rd rev. ed.).
Publication details:
Record accurate publication information:
Example: Burbank, Calif. : ǂb Warner Bros. Records, ǂc 1985.
Copyright dates are always in brackets with no period, followed by an additional 264 field showing that the inferred date is a copyright date.
If no place of publication or publisher is identified anywhere on the piece:
RDA records may also use several other 264 fields for Production, Distribution, or Manufacture. See a cataloger if you have questions.
Physical Description:
Carrier fields:
Each record must include carrier fields. Example for LPs:
Subject fields:
6XX At least one subject must be present. Do not evaluate, edit or check any subject entry.
Creators/contributors/authors/editors:
1XX or 7XX If a person is named in 245 $c, either a 1XX or 7XX entry must be present in the record. Do not evaluate, do not create addition entries, do not evaluate for main entry.
Adding additional fields to the record:
Update holdings (Action –> Holdings –> Update holdings). You will now see that it says Held by AUM at the top of the screen.
* Change field 049 to AUMLP
Exporting the record to Aleph
Export record to overlay using the Export button (square icon with an E and arrow)
Copy the number that shows in the pop-up box: FCL01.######### (Just copy everything after the “.”)
Paste number into top left search box in Aleph, Click arrow
Double click on items on left side toolbar/menu
Bottom pane click on general info tab
Item process status delete OO type in PC In process cataloging
Stick barcode in top left corner of the LP
Place cursor in barcode field scan in barcode
If update is black click it and if grayed it's already saved.
You're done!