No Items Remaining In UMA50 This document outlines the process for preparing monographs for transfer to the Depository. Monographs will then be coded and boxed by students.

• ALEPH tab settings (upper left corner of screen) should be as follows. The entire process can be done in UMA50 but DEP50 is required for wanding in a barcode for a DEP50 item.
  • Connect to = FCL01
  • Select ADM Library = UMA50
• Wand in Barcode in Aleph’s Item line.

• Unlink Item from HOL.
• Delete Item.
• Push to Bib.
• Change Bib OWN to DP, Save. Check for LKR fields.
• Double click UMA50 record and delete.
• Double-click ITEMS under DEP50 (last item on Bib tree, lower left screen)
• Click NEW for new item.
• Fill in the following item tab 2 fields (by macro):
  • Sublibrary = FCDPT
  • Collection = FCDPM
  • Material Type = BOOK
  • Call Number Type = 8
  • Description and Enum Level1 filled in for multiple volumes. (This is important. Our student won't catch it.)
  • Item Status = 01 for regular monographs
  • Item Process Status = TR (In transit) or TD (In transit to FC Depository)
• Check Temporary Location Box.
• Fill in under item tab 3:
  • If boxing items (by macro): Internal note field should display box number, “Box ### - date - initials” and any bindery notes should be deleted.
  • If single item, enter into Internal note field: umass
• Click item tab 6: Link item to HOL record.
• Edit HOL record.
  • OWN field changed to DP.
  • 852 field
    • 1st indicator is 8.
    • Subfields:
      • b FCDPT
      • c FCDPM
    • Delete LC call numbers found in subfield h and i.
• Save HOL record changes.