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--- gifts:procedures_for_unsolicited_unplanned_gifts [2016/10/28 15:54] – kdion
+++ gifts:procedures_for_unsolicited_unplanned_gifts [2017/08/02 14:58] (current) – skrash
@@ Line 3: / Line 3: @@
 **__Receiving gifts__**
+We generally do not accept damaged materials as gifts.
 When a monographic gift item is first unpacked, keep any inserts/letters about the gift with the item and insert a Gift Routing Slip (see Susan Pease to obtain). Either give the item to Susan, or follow this procedure:
@@ Line 24: / Line 26: @@
 If we do not hold a particular title in Aleph, search in OCLC.
-  * If DLC/DLC or full cataloging copy is found, update our holdings in OCLC (F8 or Action -> Update Holdings) then Export the record to Aleph. Add the appropriate 9xx field(s) and update bib record. Catalog to Main Stacks or SEL as appropriate and add item record/holdings record as usual. Item Process Status should be PC and Statistics should be 02.  If the book had a notation about the donor, leave slip in book. If it is destined for SEL, place slip in book.
+  * If DLC/DLC or good contributed copy is found, Export the record to Aleph. Add the appropriate 9xx field(s) (initials/date, OCLC, AUTHORITY) and update the bib record. Catalog to Main Stacks or SEL as appropriate and add item record/holdings record as usual. Item Process Status should be PC and Statistics should be 02.  If the book had a notation about the donor, leave slip in book. If it is destined for SEL, place slip in book.
+  * If less-than-full cataloging copy is found (usually ELvl K, M, 3), update our holdings in OCLC then Export the record to Aleph. Create an item record with a barcode in General Information 1. In General Information 2, set Statistics 02 and add the Internal Note: on Pending Gifts shelf in IRM.  Make a printout of the bib record in Aleph, place inside book, and place the book on the Pending Gifts shelf behind Susan Pease.
+  * If no cataloging copy is found in OCLC, return the books to the "Accepted Gifts" shelf. Make sure there is an "OCLC 0[slash]" and the date searched on a post-it on the front.
-  * If less-than-full cataloging copy is found (ELvl K, M, 3), update our holdings in OCLC then Export the record to Aleph. Create an item record with a barcode in General Information 1. In General Information 2, add the Internal Note: on Pending Gift Cats shelf in IRM.  Place the book on said shelf, which is behind Susan Pease.
 If we do hold a particular title in Aleph:
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 **__DVDs__**
-Handle the same way as print copies.
+Catalog as usual or notify Linda Merritt of these.
 **__Music__**
-Sometimes we get tapes or similar musical works. Consult with Peter Shea.
+Sometimes we get tapes or similar musical works. Inform Peter Shea.
 **__Questionable additions__**
@@ Line 55: / Line 61: @@
 **__Gifts in poor condition__**
-Some volumes come to us in delicate or poor condition. If it has been chosen to be kept by a Selector, consult with Lorraine James on the proper way to preserve it for the stacks before cataloging.   If the book has not been specifically marked for our collection and is in a poor condition, set aside for further condition on the Questionable Additions shelf as above.
+Some volumes come to us in delicate or poor condition. We do not accept damaged materials as gifts as we cannot afford to remediate or bind damaged gifts.
---- //[[sep@library.umass.edu|Primary contact: Susan Pease]]//
+--- //[[sep@library.umass.edu|Primary contact: Susan Pease]], [[kdion@library.umass.edu|Kay Dion]]//