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five_college_annex_processing_procedures [2020/10/14 18:47] mbanach |
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- __If duplicate bibs. exist in DEP50__ (most likely FCDPT and UMDPT records which have not yet been merged): Make sure to send no duplicates held by either record. Attach new items to the record that will require the least amount of cleanup work when Depository staff merges the two records. Typically this will mean adding to the record with the greatest number of “valid” items—meaning fewer will have to be transferred. (Since some of these records contain duplicate volumes which need to be deleted and removed from their trays, we should not count these items as “valid.”) If unsure about which record is best for adding new material, call the Depository staff. | - __If duplicate bibs. exist in DEP50__ (most likely FCDPT and UMDPT records which have not yet been merged): Make sure to send no duplicates held by either record. Attach new items to the record that will require the least amount of cleanup work when Depository staff merges the two records. Typically this will mean adding to the record with the greatest number of “valid” items—meaning fewer will have to be transferred. (Since some of these records contain duplicate volumes which need to be deleted and removed from their trays, we should not count these items as “valid.”) If unsure about which record is best for adding new material, call the Depository staff. | ||
- | d) __EAST Commitment__: EAST Commitments belong to specific OCLC numbers. If an EAST Commitment statement is present in the UM record of the item being transferred, it __must__ be added to the DP record, if OCLC number is the same. If creating a new DP record, add entire 583 field. If converting a UM record to DP, edit the 583 field to reflect Repository information. Only subfields z and 5 need to be changed. See {{ :eastexample.docx |}} This example can be copied and pasted. | + | d) __EAST Commitment__: EAST Commitments belong to specific OCLC numbers. If an EAST Commitment statement is present in the UM record of the item being transferred, it __must__ be added to the DP record, if OCLC number is the same. If creating a new DP record, add entire 583 field. If converting a UM record to DP, edit the 583 field to reflect Repository information. Only subfields z and 5 need to be changed. See {{ :eastexample.docx |}} This example can be copied and pasted. Report that the item was transferred to the Annex on the [[east_reallocations_spreadsheet|EAST Reallocations Spreadsheet]] |
**II. DEP50 HOL records:** | **II. DEP50 HOL records:** |