[[etd_digitization_project_shipping_process]]
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etd_digitization_project_shipping_process [2017/06/29 13:50] – annketd_digitization_project_shipping_process [2022/05/16 19:28] (current) – jeustis
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 +===== PAGE OUTDATED ARCHIVED =====
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 **ETD Digitization Project Shipping Process** **ETD Digitization Project Shipping Process**
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-**Link to ETD Workflow Google doc:** 
- 
-https://docs.google.com/document/d/1Qs_uIWPjDfUIcQhxJiMlgvgN8XpexZn2CTs0eSGTOxo/edit  
  
 **Item Process Statuses:** **Item Process Statuses:**
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 **Pulling and checking dissertations for damage pre-scanning** **Pulling and checking dissertations for damage pre-scanning**
  
-Working from the Master ETD list? select the dissertations to be sent out for scanning. Right now we are working on Education dissertations. Lisa said about 400-500 titles will fit on the trucks. She said something about going to the next group of titles on the list after the ones that have DI or DO in their status.+Working from the Masterfile list, create an Excel list by Department (i.e. Education), sorted by call number (year, alphabetical author name). IMPORTANT: Indicate on this list which dissertations/theses have been already scanned! Select the theses and dissertations to be sent out for scanning, next on the list, by the Department(s) we are working on.  We send the Internet Archive 6 trucks, containing about 500 items total--though this number will vary according to how many theses are sent relative to the (usually thicker) dissertations. 
  
-Create a pull list for the students following the examples on the W: drive. A first draft of detailed instructions at ETD Digitization Project/Workflow Drafts/Pulllist_DRAFT_062817. This document will be updated as the steps are finalized.+Create a pull list for the students following the examples on the W: drive. Detailed instructions are available at ETD Digitization Project/Workflow Instructions/Pulllist_Processing_Workflow. This document will be updated as steps change or are finalized.
  
   * Have students pull titles from shelves   * Have students pull titles from shelves
   * Note any missing titles as these will have to be requested from the Bunker   * Note any missing titles as these will have to be requested from the Bunker
  
-Check all titles for damage or missing pages (see Lorraine James to train new students). A more detailed handout regarding opaque pages and other things to look for is found on the W: drive under ETD Digitization project/Workflow Drafts/OCA_Theses_Checking_Quality_Opaque_Pages, but here are the basics : +Check all titles for damage or missing pages. More detailed handouts regarding opaque pages and other things to look for are found on the W: drive under ETD Digitization project/Workflow Drafts, but here are the basics : 
  
   * YELLOW SLIP is for items with **double-sided** pages   * YELLOW SLIP is for items with **double-sided** pages
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 Make notes of physical problems to add to the picklist, and place volumes on W.B. Meyer trucks in call number order. Make notes of physical problems to add to the picklist, and place volumes on W.B. Meyer trucks in call number order.
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-Student will change the item Process status to DI (in process for scanning) using a handheld scanner 
  
 **Requesting from the Bunker** **Requesting from the Bunker**
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 __Part 2__ __Part 2__
  
-Receive Depository items at UM and check out DP/UM items under MATMAN user.+Receive Depository items at UM and check out DP/UM items under MATMAN user. See detailed instructions at W://ETD Digitization Project/Workflow Instructions/PullList_Processing_Workflow under **Check out DP/UM Items under MATMAN**. 
 + 
 +All items will receive an Item Process Status of DI. Prepare the Pick List, using the Opticon device (DPN2001 Companion Application software required (Appload)). Student will change the item Process status to DI (in process for scanning) using a handheld scanner.
  
-All items will receive an Item Process Status of DI. Prepare the Pick List, using the Opticon device (DPN2001 Companion Application software required (Appload)). 
  
 __Part 3__ __Part 3__
  
-Check in returning Bunker items+W://ETD Digitization Project/Workflow Instructions/PullList_Processing_Workflow under **Check in DP/UM Items under MATMAN**.
  
 **Creating the picklist** **Creating the picklist**
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 Then using Aleph Services change all the item process statuses on the new shipment from DI (in process for scanning) to DO (out for scanning).  Make sure to do it in this order.  Take DO out of the records for the old shipment before changing the new shipment to DO. Then using Aleph Services change all the item process statuses on the new shipment from DI (in process for scanning) to DO (out for scanning).  Make sure to do it in this order.  Take DO out of the records for the old shipment before changing the new shipment to DO.
  
 +//updated 7/3/2017 by AMK//
etd_digitization_project_shipping_process.1498744259.txt.gz · Last modified: (external edit)
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