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--- etd_digitization_project_shipping_process [2017/06/28 18:47] – annk
+++ etd_digitization_project_shipping_process [2022/05/16 19:28] (current) – jeustis
@@ Line 1: / Line 1: @@
+===== PAGE OUTDATED ARCHIVED =====
 **ETD Digitization Project Shipping Process**
-**Link to ETD Workflow Google doc:**
-https://docs.google.com/document/d/1Qs_uIWPjDfUIcQhxJiMlgvgN8XpexZn2CTs0eSGTOxo/edit
 **Item Process Statuses:**
@@ Line 15: / Line 13: @@
 **Pulling and checking dissertations for damage pre-scanning**
-Working from the Master ETD list? select the dissertations to be sent out for scanning.Right now we are working on Education dissertations. Lisa said about 400-500 titles will fit on the trucks. She said something about going to the next group of titles on the list after the ones that have DI or DO in their status.
+Working from the Masterfile list, create an Excel list by Department (i.e. Education), sorted by call number (year, alphabetical author name). IMPORTANT: Indicate on this list which dissertations/theses have been already scanned! Select the theses and dissertations to be sent out for scanning, next on the list, by the Department(s) we are working on.  We send the Internet Archive 6 trucks, containing about 500 items total--though this number will vary according to how many theses are sent relative to the (usually thicker) dissertations.
-Create a pull list for the students following the examples on the W drive :
+Create a pull list for the students following the examples on the W: drive. Detailed instructions are available at ETD Digitization Project/Workflow Instructions/Pulllist_Processing_Workflow. This document will be updated as steps change or are finalized.
   * Have students pull titles from shelves
   * Note any missing titles as these will have to be requested from the Bunker
-Check all titles for damage or missing pages (see Lorraine James to train new students) :
+Check all titles for damage or missing pages. More detailed handouts regarding opaque pages and other things to look for are found on the W: drive under ETD Digitization project/Workflow Drafts, but here are the basics :
   * YELLOW SLIP is for items with **double-sided** pages
-  * GREEN SLIP is for items with **opaque** pages (this is a judgment call--we're looking for a clean scan). If you can read through the paper to see the text on the next page easily, it is not opaque.
+  * GREEN SLIP is for items with **opaque** pages--if you can read through the paper to see the text on the next page easily, it is not opaque
   * Items with **torn** or **damaged** pages go to Lorraine
   * Remove any **paperclips**
   * Items with **inserts** or **loose pages**, ask Lorraine
-Put aside any items to request a better copy from the bunker if they have :
+Put aside any items to request a better copy from the Bunker if they have :
   * Pencil, pen or highlighter markings
@@ Line 39: / Line 37: @@
 Make notes of physical problems to add to the picklist, and place volumes on W.B. Meyer trucks in call number order.
-Student will change the item Process status to DI (in process for scanning) using a handheld scanner
+**Requesting from the Bunker**
+__Part 1__
+Request with barcodes :
+  - Login to Aleph
+  - Right click on the gold key icon at the bottom right to login as another user (see staff member for credentials)
+  - Go to the Circ module (double arrows icon at the bottom right)
+  - If you get an error message that says "User denied permission...", click OK to clear the warning
+  - Aleph menu in the top left
+  - Choose Connect to... --> DEP50
+  - Select the Book icon in the menu on the left side (background menu color will be orange)
+  - Scan in barcode in bottom search box
+  - When the item appears in the Items list, request the item using the Hold Request button
+  - In the Patron Information box, type UM-MATMAN into the Patron ID/Barcode field
+  - In the form, check the box next to Title Request to change the location to UMDUB (Note : without Title Request checked, FCDPT and UMDPT are the only options available in this field)
+  - Click OK, the item is requested!
+__Part 2__
+Receive Depository items at UM and check out DP/UM items under MATMAN user. See detailed instructions at W://ETD Digitization Project/Workflow Instructions/PullList_Processing_Workflow under **Check out DP/UM Items under MATMAN**.
+All items will receive an Item Process Status of DI. Prepare the Pick List, using the Opticon device (DPN2001 Companion Application software required (Appload)). Student will change the item Process status to DI (in process for scanning) using a handheld scanner.
+__Part 3__
+W://ETD Digitization Project/Workflow Instructions/PullList_Processing_Workflow under **Check in DP/UM Items under MATMAN**.
 **Creating the picklist**
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 Then using Aleph Services change all the item process statuses on the new shipment from DI (in process for scanning) to DO (out for scanning).  Make sure to do it in this order.  Take DO out of the records for the old shipment before changing the new shipment to DO.
+//updated 7/3/2017 by AMK//