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copier_scanning [2015/05/13 18:36] 127.0.0.1 external edit |
copier_scanning [2019/01/07 17:20] (current) |
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| - | ====== Copier Scanning Instructions ====== | + | ====== Copier Scanning, Formatting for Optical Character Recognition ====== |
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| + | ===== Copier Scanning Instructions ===== | ||
| You can scan documents at both copiers in IRM. Here's how: | You can scan documents at both copiers in IRM. Here's how: | ||
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| * Hit “Start”, the keypad will show “Processing”, then “Transferring” | * Hit “Start”, the keypad will show “Processing”, then “Transferring” | ||
| - | Two files will appear in your coll_management - R|S:\scans folder, one with a .pdf file extension and another with an .xst file extension. The one with the .xst extension is useless and you can delete it. The .pdf will have a very generic name; best to match your scan with your filename by date and time. | + | To scan a document with Optical Character Recognition (OCR) (Xerox model 5865): |
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| + | * Select "Workflow Scanning" | ||
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| + | * Select "Advanced Settings" | ||
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| + | * Select "Scan Presets" | ||
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| + | * Select "OCR" | ||
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| + | After the scanning is complete, two files will appear in your coll_management - R|S:\scans folder, one with a .pdf file extension and another with an .xst file extension. The one with the .xst extension is useless and you can delete it. The .pdf will have a very generic name; best to match your scan with your filename by date and time. | ||
| Open the file with the .pdf file extension, and save the file with a name and folder location that makes sense to you. Then, **please** go back to the coll_management - R|S:\scans folder and delete the generic .pdf of your file. This will prevent bloat and mayhem in the \scans folder. | Open the file with the .pdf file extension, and save the file with a name and folder location that makes sense to you. Then, **please** go back to the coll_management - R|S:\scans folder and delete the generic .pdf of your file. This will prevent bloat and mayhem in the \scans folder. | ||
| + | ===== Converting PDFs to OCR-Enabled or Text Searchable ===== | ||
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| + | * Open Adobe Acrobat | ||
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| + | * Select "Tools" from the menu | ||
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| + | * Select "Enhance Scans" | ||
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| + | * Select "Recognize Text" | ||
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| + | * Select either “in this file” or “in multiple files” | ||
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| + | * Select "recognize text" again | ||
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| + | Doing large batches takes a while, over an hour for 514 files for example. If several files of docs are selected - remove docs that are not PDFs and any PDFs that have problems (they will be marked). | ||
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| + | --- //[[cturner@library.umass.edu|Primary contact: Christine Turner]]// | ||
