Differences

This shows you the differences between two versions of the page.

--- alexander_street_marc_loading [2016/05/27 15:53] – rapeterson
+++ alexander_street_marc_loading [2022/05/16 18:51] (current) – jeustis
@@ Line 1: / Line 1: @@
-===== Detailed MARC Record Loading Procedures ======
+===== PAGE OUTDATED ARCHIVED THIS PAGE IS USED ONLY FOR REFERENCE FOR PAST PROCEDURES ======
 This page describes the general procedures for loading records into Aleph. Individual vendor records may require special handling.
 ** Below is a list of vendors that use these basic loading instructions: **
-  * Alexander Street Press Collections - http://alexanderstreet.com/marc-records
+  * [[http://alexanderstreet.com/marc-records|Alexander Street Press Collections]]
-  * Ambrose Digital Video - http://www.ambrosedigital.com/index.php?option=com_virtuemart&page=shop.getfile&file_id=2200&product_id=0
+  * [[http://iopscience.iop.org/books/MARC-records|IOP]]
-  * Oxford Reference - http://www.oxfordreference.com/page/59/marc-records
+  * [[http://www.ambrosedigital.com/index.php?option=com_virtuemart&page=shop.getfile&file_id=2200&product_id=0|Ambrose Digital Video]] (MARC records removed from Aleph)
-  * IOP - http://iopscience.iop.org/books/MARC-records
+  * [[http://www.oxfordreference.com/page/59/marc-records|Oxford Reference]] (MARC records removed from Aleph)
-  * ACM - http://dl.acm.org/contents_dl.cfm?
+  * [[http://dl.acm.org/contents_dl.cfm?|ACM]] (MARC records removed from Aleph)
-  * OECD - http://www.oecd-ilibrary.org/marc
+  * [[http://www.oecd-ilibrary.org/marc|OECD]] (MARC records removed from Aleph)
 ==== Loading New Records ====
@@ Line 18: / Line 18: @@
   - This will open the file with the MARCedit MARCeditor.
     - {{::marceditor.png?200|}}
-  - Depending on the contents of the collection use the *ebook*, *Streaming Video*, or *Streaming Audio* assigned task, located in the Tools menu.
+  - Depending on the contents of the collection use the *ebook*, *Streaming Video*, or *Streaming Audio* assigned task, located in the Tools menu. (Tasks can be imported from the 01-Record Loading directory on the ILS Drive Q:)
   - Apply the *Move 001 to 0359* task.
   - For the collections listed below, use Edit->Replace to add unique identifying information for the collection
@@ Line 24: / Line 24: @@
     - IOP: change "=035  9\$aum" to "=035  9\$aumiop"
     - OECD: change "=035  9\$aum" to "=035  9\$aumoecd"
-  - Apply the Add Proxy and fix OCLC prefix tasks. (Tasks can be imported from the 01-Record Loading directory on the ILS Drive Q:).
+  - Apply the Add Proxy and fix OCLC prefix tasks.
   - Use Edit->Replace to replace the UWWW in the 949 $c with the appropriate [[collection_codes_for_aleph_marc_records|collection code]] (e.g. Replace all $cUWWW with $cUWDIV).
   - Save the file and compile it into MARC format (.e.g, umdiv160406.mrc).
@@ Line 54: / Line 54: @@
     - Library: “FCL01” (Again, this is important)
-==== Update holdings on OCLC ====
+==== Holdings on OCLC ====
-If the records do not have OCLC numbers, you will need to use the OCLC Batchload process - [[OCLC Batchload Documentation]]. The following collections do not have OCLC numbers for some or all of their records:
+Records should not have holdings set in OCLC.
-  * ACM
-  * Ambrose Digital Videos
-  * OECD
-If the records do have OCLC numbers, use the below steps to update the holdings with OCLC.
-  - Under “Services” -> “Retrieve Catalog Records” select “Download Machine-Readable Records (print-03)
-    - {{::p-print-03.png?200|}}
-  - Enter the following:
-    - * Input File: [the name of the fix1 file] with bib appended (e.g., umasp160406.mrcfix1bib)
-    - * Output File: [name your output file] (e.g., umasp160406.mrcfix1bib035)
-    - * Field 1 + Indicator: 035
-    - * Format: ALEPH Sequential
-    - Library: FCL01
-  - Submit
-  - Download [Output File from above] via the Aleph client or FTP.
-  - Open [Downloaded Output File] with Excel.
-    - In the “Text Import Wizard” choose “Fixed width” and click “Next”
-    - Create a break line before the OCLC number (only the number not the ocn or ocm) and click “Next”
-    - Change all columns to text data format and click “Finish”
-    - Delete all of the rows except the OCLC number
-    - Save as a text file.
-    - Close file.
-  - Open Connexion.
-  - Under “Batch” select “Holdings by OCLC Number…”
-    - {{::connexionbatch.png?200|}}
-  - Click “Browse” and select the file created in e above.
-  - Click “Import” (if the file is still open in Excel, the file will not import)
-  - When asked, “Do you want to delete your original import file?” click “No”
-  - Select “Update Holdings” from the “Action” menu.
-  - Click “OK”
 ==== Replacement Records ====