Differences

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--- shelf-ready_processing_of_approvals_and_selection_slips [2012/02/22 15:10]
spease
+++ shelf-ready_processing_of_approvals_and_selection_slips [2013/01/24 14:38]
spease [Books Going to Reference]
@@ Line 2: / Line 2: @@
 ==== Unpacking and Organizing Shipments ====
+There are two major types of shelf-ready books we receive reguarly: Music Approval Books, which come in small shipments, usually under ten books, in a single box, and Firm Orders, which arrive in much larger shipments of anywhere from about fifty to several hundred books in multiple boxes.
+=== Unpacking Shelf-Ready Music Books ===
+Music Approval Books are unpacked and a check mark put next to each title on the invoice if the book is there (It's very rare for a book to be on the invoice and not in the box, but it does happen from time to time.) The invoice remains with the books until after they are received. The books are placed on a shelf near the Monographic Receiver's (Susan's) desk, and an e-mail sent to selectors to let them know that the books are there, and will be available to review for a few days.
+=== Unpacking Shelf-Ready Firm Orders ===
+Boxes that comprise large shipments (over 150 books) of Shelf-Ready books need to be organized before unpacking, because such shipments contain multiple invoices. Each box has a number on its label corresponding to its invoice number.  Boxes with the same associated invoice number should be unpacked together, in alphabetical order by title, onto book trucks.  The Monographic Receiver then checks each book off its invoice, but doesn't give the invoice to the Ordering Assistant until after all books have been received. (Although Shelf-Ready books cannot usually be returned to the vendor, there are some situations, such as missing pages found during receiving, in which they must be, and a refund or replacement sought from the vendor.)
 ==== Processing Procedures for Each Book ====
 ♦Go to the Search function in the Acquisitions Mode of Aleph and scan in the book's barcode.
-♦Check to make sure that the book and Aleph record match in terms of call number, title, author, publishing information, and number of pages.
+♦Check to make sure that the book and Aleph record match in terms of call number, title, author, publishing information, and number of pages. For more detail about the minimal standards required for a book to be sent to the stacks without further cataloging work, consult [[http://wws.library.umass.edu/wikis/acp/doku.php?id=fastcat_instructions|FASTCAT Instructions]]
 ♦Click on "Orders" button on the right hand side and go to the "2.General" tab, if not brought there automatically, and look at Order Status box.
@@ Line 24: / Line 32: @@
 ♦If the book will go to the New Book Shelf, change the "Item Processing Status" to "PW".
 ******EXCEPTION:**  If there are more books than the new book shelf can hold (15 red book truck shelves or the equivalent of 2.5 red book trucks using both sides of the trucks) the item processing status should be set to blank on the excess books and they should be put on trucks for items going to Stacks Management for shelving directly to the Du Bois stacks.
 ♦If the book is not yet ready for the New Book Truck or the Science Truck, change the "Item Processing Status" to "PC".
 ♦Click "Update" to save item record changes.
+===Science versus Du Bois locations===
+Make sure call numbers match library location code assigned. It's sometimes necessary to change the location in the holdings record and add or delete a location from a call number label. Books labeled as “SCIENCE” sometimes have a call number that indicates they should instead be shelved in the Du Bois Library, and visa versa. Consult the [[AA Chart for Cataloging to Locations As Appropriate]] to aid in determining the correct location for a book based on call number.
 ==== Additional Steps for Non-Rush Books Lacking Call Numbers and/or completed Physical Information (300) Fields ====
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 ♦Affix "REF" label to call number label on spine of book.
-♦Change the "Item Process Status" code to NI (New Item) and place the book on the "New Reference Books" shelf (near Christine's desk and next to the Masha Rudman books.)
+♦Change the "Item Process Status" code to NI (New Item) and place the book on the REF shelf.
 ==== Adding "Oversize" note if needed. ====
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 ==== Miscellaneous Problems ====
-♦Make sure call numbers match library location code assigned.  If may occasionally be necessary to change the location in the holdings record or add or delete a location from a call number label.
+♦Make sure call numbers match library location code assigned.  If may occasionally be necessary to change the location in the holdings record or add or delete a location from a call number label.  Books labeled as "SCIENCE" sometimes have a call number that indicates they should instead be shelved in the Du Bois Library, and visa versa. Consult the [[AA Chart for Cataloging to Locations As Appropriate]]  to aid in determining the correct location for a book based on call number.
 ♦Books without call number labels are particularly likely to have a mismatch between the book and the record.  You may want to type in the title rather than wanding in the barcode for books without labels, in order to find out if the books is a duplicate to one already in the collection.  A wrong title may be the result of the title being changed at the last minute before publication, or of the wrong record being assigned by Promptcat.