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shelf-ready_processing_of_approvals_and_selection_slips [2012/02/17 15:39] spease |
shelf-ready_processing_of_approvals_and_selection_slips [2012/02/22 15:04] spease |
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| - | ===== Shelf-Ready Shipments ===== | + | ===== Shelf-Ready Shipment Processing ===== |
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| + | ==== Unpacking and Organizing Shipments ==== | ||
| ==== Processing Procedures for Each Book ==== | ==== Processing Procedures for Each Book ==== | ||
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| ♦Click "Update" to save item record changes. | ♦Click "Update" to save item record changes. | ||
| - | ==== Additional Steps for Non-Rush Books Lacking Call Numbers ==== | + | ==== Additional Steps for Non-Rush Books Lacking Call Numbers and/or completed Physical Information (300) Fields ==== |
| + | |||
| + | If an OCLC search for the item reveals updated acceptable bibliographic copy for the item, on the same OCLC numbered record as the one already in ALEPH: | ||
| + | |||
| + | ♦Overlay the updated OCLC record | ||
| + | |||
| + | ♦Add a "928 AUTHORITY" field to the updated record in ALEPH | ||
| + | |||
| + | If an OCLC search for the item reveals updated acceptable bibliographic copy for the item, on a *different* OCLC numbered record as the one already in ALEPH | ||
| + | |||
| + | ♦Replace the OCLC number in the 035 field in the bibliographic record in ALEPH with the number in the better, different record. | ||
| + | |||
| + | ♦Overlay the record | ||
| + | |||
| + | ♦Delete our Holdings in OCLC from the originally-used OCLC record | ||
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| + | ♦Add both a "928 AUTHORITY" field and a "930 OCLC" field to the newly-overlaid bibliographic record in ALEPH | ||
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| + | For both of the above overlay situations, it is necessary to delete the old Holdings record in ALEPH and create a new one, IF the old record lacked an LC Call Number OR if the new record's LC Call Number is in any way different from the old record's (Check carefully, as the call numbers may be similar but not identical. The most frequent difference is the year at the end of the number, but less obvious differences also occur.) | ||
| - | If an OCLC search for the item reveals acceptable bibliographic copy for the item [ ] | ||
| If acceptable OCLC copy for the book cannot be located: | If acceptable OCLC copy for the book cannot be located: | ||
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| ♦Press "Continue", then "Override" buttons when prompted. | ♦Press "Continue", then "Override" buttons when prompted. | ||
| + | |||
| + | ♦Note the date of the unsuccessful OCLC search on a post-it or the slip in the book, and place the book on the PCat Problem Shelf. Periodically, Susan and/or Eva will check this shelf and search for improved OCLC copy. | ||
| ==== Books Going to Reference ==== | ==== Books Going to Reference ==== | ||
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| ♦Look out for possible reference books sent on approval and not coded with a Reference location. | ♦Look out for possible reference books sent on approval and not coded with a Reference location. | ||
| + | |||
| + | ♦Books with an Order Group of "History" noted in their order record need to have that edited to include selector. The receiver consults the "Selector Responsibilities by LC Classification" list to determine which history selector is associated with the call number on the book in hand, and selects from the drop down menu in the order record on that basis. | ||
| --- //[[sep@library.umass.edu|Primary contact: Susan Pease]]// | --- //[[sep@library.umass.edu|Primary contact: Susan Pease]]// | ||
