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serials_title_changes [2017/08/18 18:32] annk [Processing new title] |
serials_title_changes [2017/11/29 20:17] dpacunas |
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| - | (Aleph Workflow--Collection Services Division)\\ | + | (Working Draft, updated 08/25/2017) |
| - | (Working Draft, 2/2/08) | + | |
| ====== Serials Title Changes ====== | ====== Serials Title Changes ====== | ||
| - | ===== Receiving ===== | ||
| - | |||
| - | - Retrieve unbound issues and pam box. | ||
| - | - Call up record. Click on Show --> Serials. You will be in **[K] Checkin** mode. | ||
| - | * Under Expected/Not Arrived (top screen), highlight and delete any expected issues beyond last issue of this title. NOTE: Don’t delete any issues/bound volumes already arrived; some of these may need to be transferred to the new title, along with any valid barcodes. | ||
| - | * Search old title in OCLC and make a printout. | ||
| - | - Search new title in OCLC, using the OCLC number found in the **785 field** of the old title. Catalog according to fastcat for serials section below. | ||
| - | - If not found in OCLC, and not being cataloged right away, create a brief bib record in Aleph with the following fields : 100, 245 and 260. Ask Rebecca if you have questions. | ||
| - | * **Cataloging Module**, under the Cataloging tab on the top bar | ||
| - | * **New Record**, choose SE for Serials and fill in the required fields | ||
| - | - Create a new item | ||
| - | * In the Serials Module, select **[M] Item List** | ||
| - | * Click on New | ||
| - | * Fill in the required information under __General Information (1)__: | ||
| - | * Sublibrary (UMDUB, UMSCI, etc.) | ||
| - | * Collection (UPER for Main periodicals, UPERC for unbound Science and Reading Room periodicals, UGEN for serials) | ||
| - | * Material Type (ISSUE for pers or ISSBD for sers) | ||
| - | * Item Status (12 for periodical-unbound, or 01 for regular) | ||
| - | * Add item. | ||
| ===== Cataloging ===== | ===== Cataloging ===== | ||
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| **NOTE:** Catalog according to the standards listed below! | **NOTE:** Catalog according to the standards listed below! | ||
| - | **NOTE:** If no record for the new title can be found in Connexion, give materials to Cataloger to create an original record. | + | **NOTE:** If no record for the new title can be found in Connexion, give materials to Ann to create an original record. |
| ==Fastcat standards for serials== | ==Fastcat standards for serials== | ||
| Line 39: | Line 19: | ||
| These are many of the core fields that will likely be seen in serials records. Please ensure all information has been accurately transcribed from the title page, title page verso, colophon, cover, etc. | These are many of the core fields that will likely be seen in serials records. Please ensure all information has been accurately transcribed from the title page, title page verso, colophon, cover, etc. | ||
| - | - **022** ISSN | + | - **022** ISSN (not present for all serials) |
| - | - **050/090** XX1234 $b .X23 (if no call number, give to cataloger) | + | - **050/090** XX1234 $b .X23 (if no call number, still export record, then give title to cataloger) |
| - **245** Title : $b subtitle / $c statement of responsibility (serials may not have statement of responsibility, or author) | - **245** Title : $b subtitle / $c statement of responsibility (serials may not have statement of responsibility, or author) | ||
| - | - **246** (Parallel title or variant title, generally seen in foreign language titles) | + | - **246** Parallel title or variant title, generally seen in foreign language titles (You may see multiple 246 fields) |
| - **264** Place of publication : $b Publisher, $c Date of publication | - **264** Place of publication : $b Publisher, $c Date of publication | ||
| - **300** volumes : $b illustrations (this field may not be present) ; $c size in cm | - **300** volumes : $b illustrations (this field may not be present) ; $c size in cm | ||
| - | - **310** (Frequency note) | + | - **310** Frequency note |
| - | - **362** (Statement of first issue or last issue or ceased) | + | - **362** Statement of first issue or last issue or ceased |
| - | - **588** (Source of title note) | + | - **588** Source of title note (You may see multiple 588 fields) |
| - **650** just check for subject headings here | - **650** just check for subject headings here | ||
| + | |||
| + | You will generally see one or more of these linking fields in serials records | ||
| + | |||
| + | * **780:** field used in the bib record of the __NEW TITLE__ to link to the name of the previous title. | ||
| + | * Example: 780 00 Blue book building and construction (Connecticut, Western Massachusetts ed.) ǂw (OCoLC)43452693. | ||
| + | * **785:** field used in the bib record of the __OLD TITLE__ to link to the name of the succeeding title. | ||
| + | * Example: 785 00 The who's who in building & construction (Connecticut & Western MA.) ǂw (OCoLC)987576564. | ||
| Seen in all RDA records (with 040 $e rda) | Seen in all RDA records (with 040 $e rda) | ||
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| Then catalog the new title | Then catalog the new title | ||
| - | * Add field **910** $a [initials] [day/mo/year] in this format: ABC 06/20/2017 | + | * Add field **910** Initial and date in this format: ABC 06/20/2017 |
| - | * Add field **928** $a AUTHORITY | + | * Add field **928** AUTHORITY |
| * **Update holdings** (Action --> Holdings --> Update holdings). You will now see that it says Held by AUM at the top of the screen. | * **Update holdings** (Action --> Holdings --> Update holdings). You will now see that it says Held by AUM at the top of the screen. | ||
| * Export record to overlay using the **Export** button (square icon with an E and arrow) | * Export record to overlay using the **Export** button (square icon with an E and arrow) | ||
| - | * Search for the record again in the Aleph Cataloging Module, using ADM Sys No. | + | * Search for the new record in the Aleph Cataloging Module, by copying the number that shows in the pop-up box: FCL01.######### (Just copy everything after the ".") |
| * Put the bib record of the new title on one side of a split screen, and the bib record of the old title on the other side. | * Put the bib record of the new title on one side of a split screen, and the bib record of the old title on the other side. | ||
| - | * Check to make sure the **780** and **785** fields of the new and old titles are correct (see description of fields below). Edit as necessary. | + | * Find the bib. record for both old and new title, and have both on a split screen. Use the **Tree Editor** tab (three small squares) on top cataloging bar to move the Order record from the old title to the new one. ***You may have to remove the order number from the Subscription Info. List in the old title record.*** |
| - | * Use the **Tree Editor** tab (three small squares) on top cataloging bar, and move the Order record from the old title to the new one. You may have to remove the order number from **Subscription** in the old title record. | + | |
| * Transfer any items from the old title as necessary, and add any new items that are needed. | * Transfer any items from the old title as necessary, and add any new items that are needed. | ||
| + | * Fill in the required information under __General Information (1)__: | ||
| + | * Sublibrary (UMDUB, UMSCI, etc.) | ||
| + | * Collection (UPER for Main periodicals, UPERC for unbound Science and Reading Room periodicals, UGEN for serials) | ||
| + | * Material Type (ISSUE for pers or ISSBD for sers) | ||
| + | * Item Status (12 for periodical-unbound, or 01 for regular) | ||
| + | * Add item(s). | ||
| - | For reference | ||
| - | |||
| - | **780:** field used in the bib record of the __NEW TITLE__ to link to the name of the previous title. | ||
| - | * Example: 780 00 Blue book building and construction (Connecticut, Western Massachusetts ed.) ǂw (OCoLC)43452693. | ||
| - | |||
| - | **785:** field used in the bib record of the __OLD TITLE__ to link to the name of the succeeding title. | ||
| - | * Example: 785 00 The who's who in building & construction (Connecticut & Western MA.) ǂw (OCoLC)987576564. | ||
| ==== Closing old title ==== | ==== Closing old title ==== | ||
| Line 131: | Line 116: | ||
| - | //[[lucyd@library.umass.edu|Primary contact: Lucy deGozzaldi]]//. | + | //[[ladydi@library.umass.edu|Primary contact: Diana Pacunas]]//. |
| - | + | ||
