Differences
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| Both sides previous revision Previous revision Next revision | Previous revision Next revision Both sides next revision | ||
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serials_title_changes [2017/08/17 19:28] annk [Receiving] |
serials_title_changes [2017/08/18 18:16] annk [Closing old title] |
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| === Bibliographic record === | === Bibliographic record === | ||
| - | Search the new title in Aleph by the OCLC number noted in the 785 field on the OCLC printout of the old title. | + | **NOTE:** Catalog according to the standards listed below! |
| - | * If no OCLC record has been downloaded in Aleph for the new title, search for a brief bib by title | + | |
| - | * Then search Connexion for the new title | + | |
| - | * Add the OCLC number from the Connexion record into the brief bib using the 035 field, following the example format below: | + | |
| - | * The format depends on the number of digits in the OCLC number. Ask a cataloger if you have questions. | + | |
| - | * Example: 035 _ _ (OCoLC)on1234567891 or (OCoLC)ocn123456789 or (OCoLC)ocm12345678 | + | |
| **NOTE:** If no record for the new title can be found in Connexion, give materials to Cataloger to create an original record. | **NOTE:** If no record for the new title can be found in Connexion, give materials to Cataloger to create an original record. | ||
| Line 40: | Line 35: | ||
| **RDA records will always have an 040 $e rda** | **RDA records will always have an 040 $e rda** | ||
| + | |||
| + | First check the title. | ||
| These are many of the core fields that will likely be seen in serials records. Please ensure all information has been accurately transcribed from the title page, title page verso, colophon, cover, etc. | These are many of the core fields that will likely be seen in serials records. Please ensure all information has been accurately transcribed from the title page, title page verso, colophon, cover, etc. | ||
| - | - **022** $a ISSN | + | - **022** ISSN |
| - | - **050/090** $a XX1234 $b .X23 (if no call number, give to cataloger) | + | - **050/090** XX1234 $b .X23 (if no call number, give to cataloger) |
| - | - **245** $a Title : $b subtitle / $c statement of responsibility (serials may not have statement of responsibility, or author) | + | - **245** Title : $b subtitle / $c statement of responsibility (serials may not have statement of responsibility, or author) |
| - | - **246** $a (Parallel title or variant title, generally seen in foreign language titles) | + | - **246** (Parallel title or variant title, generally seen in foreign language titles) |
| - | - **264** $a Place of publication : $b Publisher, $c Date of publication | + | - **264** Place of publication : $b Publisher, $c Date of publication |
| - | - **300** $a volumes : $b illustrations (this field may not be present) ; $c size in cm | + | - **300** volumes : $b illustrations (this field may not be present) ; $c size in cm |
| - | - **310** $a (Frequency note) | + | - **310** (Frequency note) |
| - | - **362** $a (Statement of first issue or last issue or ceased) | + | - **362** (Statement of first issue or last issue or ceased) |
| - | - **588** $a (Source of title note) | + | - **588** (Source of title note) |
| - **650** just check for subject headings here | - **650** just check for subject headings here | ||
| Seen in all RDA records (with 040 $e rda) | Seen in all RDA records (with 040 $e rda) | ||
| - | - **336** $a text $b txt $2 rdacontent | + | * **336** text $b txt $2 rdacontent |
| - | - **337** $a unmediated $b n $2 rdamedia | + | * **337** unmediated $b n $2 rdamedia |
| - | - **338** $a volume $b nc $2 rdacarrier | + | * **338** volume $b nc $2 rdacarrier |
| + | |||
| + | Then catalog the new title | ||
| - | Catalog new title | ||
| * Add field **910** $a [initials] [day/mo/year] in this format: ABC 06/20/2017 | * Add field **910** $a [initials] [day/mo/year] in this format: ABC 06/20/2017 | ||
| - | * Add field **928** $a AUTHORITY and a 910 field, [initials][date]. | + | * Add field **928** $a AUTHORITY |
| - | * **Update holdings** (Action --> Holdings --> Update holdings) | + | * **Update holdings** (Action --> Holdings --> Update holdings). You will now see that it says Held by AUM at the top of the screen. |
| * Export record to overlay using the **Export** button (square icon with an E and arrow) | * Export record to overlay using the **Export** button (square icon with an E and arrow) | ||
| - | * Search for the record again in the Aleph Cataloging Module | + | * Search for the record again in the Aleph Cataloging Module, using ADM Sys No. |
| * Put the bib record of the new title on one side of a split screen, and the bib record of the old title on the other side. | * Put the bib record of the new title on one side of a split screen, and the bib record of the old title on the other side. | ||
| - | * Check to make sure the 780 and 785 fields of the new and old titles are correct. Edit as necessary. | + | * Check to make sure the **780** and **785** fields of the new and old titles are correct (see description of fields below). Edit as necessary. |
| - | * Use the **Tree Editor** tab (three small squares) on top cataloging bar, and move the Order record from the old title to the new one. | + | * Use the **Tree Editor** tab (three small squares) on top cataloging bar, and move the Order record from the old title to the new one. You may have to remove the order number from **Subscription** in the old title record. |
| - | * Transfer any items from the old title as necessary. | + | * Transfer any items from the old title as necessary, and add any new items that are needed. |
| ==== Closing old title ==== | ==== Closing old title ==== | ||
| - | - Use printout of old title to call up Aleph record by OCLC number in the Cataloging Module. Update the record as necessary, referring to OCLC printout and last issue. If changing or adding subject or author fields, enter a 928 field with AUTHORITY in caps. | ||
| - UPER HOL record. Update 866 field to remove “-” at end of holdings and add two slashes at end of holdings statement, if we hold the last issue of title. Add a 590 and insert: “Title changed, [mo-dy-yr],[initials]. | - UPER HOL record. Update 866 field to remove “-” at end of holdings and add two slashes at end of holdings statement, if we hold the last issue of title. Add a 590 and insert: “Title changed, [mo-dy-yr],[initials]. | ||
| - Check the item list of the old title, and make sure that any received unbound or bound items which belong to the new title, and need to be transferred, are unlinked from the HOL record(s) of the old title, and that the Order # is removed from 3. General Information (2). Delete any unnecessary items. | - Check the item list of the old title, and make sure that any received unbound or bound items which belong to the new title, and need to be transferred, are unlinked from the HOL record(s) of the old title, and that the Order # is removed from 3. General Information (2). Delete any unnecessary items. | ||
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| * For Main periodicals (except for Reading Room titles): Collapse received unbound issues belonging to the old title into one item for the bound volume that will result, and enter an Item Process Status of BH (In Process (pre-bindery)). Make sure Item Status is 11 (Periodical-Bound) and Material Type is ISSBD (Journal Bound). Update the 866 in the HOL record to include unbound issues of old title going for binding. | * For Main periodicals (except for Reading Room titles): Collapse received unbound issues belonging to the old title into one item for the bound volume that will result, and enter an Item Process Status of BH (In Process (pre-bindery)). Make sure Item Status is 11 (Periodical-Bound) and Material Type is ISSBD (Journal Bound). Update the 866 in the HOL record to include unbound issues of old title going for binding. | ||
| * For Science periodicals and Reading Room titles. Unlink the UPERC HOL record from the items for unbound issues, and from the current Subscription. Delete the UPERC HOL record. Collapse unbound issues belonging to the old title into one item for the bound volume that will result, enter an Item Process Status of BH (In Process (pre-bindery)), and link item to the UPER HOL record. Update the 866 in the UPER HOL record to include unbound issues of old title going for binding. | * For Science periodicals and Reading Room titles. Unlink the UPERC HOL record from the items for unbound issues, and from the current Subscription. Delete the UPERC HOL record. Collapse unbound issues belonging to the old title into one item for the bound volume that will result, enter an Item Process Status of BH (In Process (pre-bindery)), and link item to the UPER HOL record. Update the 866 in the UPER HOL record to include unbound issues of old title going for binding. | ||
| - | * Give issues to bindery person, along with a Binding Form which should include in addition to required information: | ||
| - | - Note “HOK” next to vol. information. | ||
| - | - Note “Title changed” at bottom of slip. | ||
| * In the Internal Note field of the last item of old title, enter “Title changed, [mo-dy-yr], [initials]. | * In the Internal Note field of the last item of old title, enter “Title changed, [mo-dy-yr], [initials]. | ||
| * Subscription List: Under __2. Subscription Info. (1)__, enter today’s date in the To Date field. Under __3. Subscription Info. (2)__, enter: “Title changed to [Aleph Bib. no.], [mo-dy-yr], [initials] in the Checkin Note field. (If note is too long, delete unnecessary information/instructions for the old title, which we are no longer receiving. WARNING: In some cases, some of this information may have to be transferred into Subscription List for new title; cut & paste as necessary before deletion.) | * Subscription List: Under __2. Subscription Info. (1)__, enter today’s date in the To Date field. Under __3. Subscription Info. (2)__, enter: “Title changed to [Aleph Bib. no.], [mo-dy-yr], [initials] in the Checkin Note field. (If note is too long, delete unnecessary information/instructions for the old title, which we are no longer receiving. WARNING: In some cases, some of this information may have to be transferred into Subscription List for new title; cut & paste as necessary before deletion.) | ||
