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| Both sides previous revision Previous revision Next revision | Previous revision Next revision Both sides next revision | ||
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serials_title_changes [2017/08/17 17:40] annk [Receiving] |
serials_title_changes [2017/08/17 19:37] annk [Processing new title] |
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| * Search old title in OCLC and make a printout. | * Search old title in OCLC and make a printout. | ||
| - Search new title in OCLC, using the OCLC number found in the **785 field** of the old title. Catalog according to fastcat for serials section below. | - Search new title in OCLC, using the OCLC number found in the **785 field** of the old title. Catalog according to fastcat for serials section below. | ||
| - | - If not found in OCLC, create a brief bib record in Aleph with the following fields : 100, 245 and 260. Ask Rebecca if you have questions. | + | - If not found in OCLC, and not being cataloged right away, create a brief bib record in Aleph with the following fields : 100, 245 and 260. Ask Rebecca if you have questions. |
| * **Cataloging Module**, under the Cataloging tab on the top bar | * **Cataloging Module**, under the Cataloging tab on the top bar | ||
| * **New Record**, choose SE for Serials and fill in the required fields | * **New Record**, choose SE for Serials and fill in the required fields | ||
| Line 24: | Line 24: | ||
| * Add item. | * Add item. | ||
| ===== Cataloging ===== | ===== Cataloging ===== | ||
| - | |||
| - | ==== Closing old title ==== | ||
| - | |||
| - | - Use printout of old title to call up Aleph record by OCLC number in the Cataloging Module. Update the record as necessary, referring to OCLC printout and last issue. If changing or adding subject or author fields, enter a 928 field with AUTHORITY in caps. | ||
| - | - UPER HOL record. Update 866 field to remove “-” at end of holdings and add two slashes at end of holdings statement, if we hold the last issue of title. Add a 590 and insert: “Title changed, [mo-dy-yr],[initials]. | ||
| - | - Check the item list of the old title, and make sure that any received unbound or bound items which belong to the new title, and need to be transferred, are unlinked from the HOL record(s) of the old title, and that the Order # is removed from 3. General Information (2). Delete any unnecessary items. | ||
| - | - Periodicals with unbound issues. | ||
| - | * For Main periodicals (except for Reading Room titles): Collapse received unbound issues belonging to the old title into one item for the bound volume that will result, and enter an Item Process Status of BH (In Process (pre-bindery)). Make sure Item Status is 11 (Periodical-Bound) and Material Type is ISSBD (Journal Bound). Update the 866 in the HOL record to include unbound issues of old title going for binding. | ||
| - | * For Science periodicals and Reading Room titles. Unlink the UPERC HOL record from the items for unbound issues, and from the current Subscription. Delete the UPERC HOL record. Collapse unbound issues belonging to the old title into one item for the bound volume that will result, enter an Item Process Status of BH (In Process (pre-bindery)), and link item to the UPER HOL record. Update the 866 in the UPER HOL record to include unbound issues of old title going for binding. | ||
| - | * Give issues to bindery person, along with a Binding Form which should include in addition to required information: | ||
| - | - Note “HOK” next to vol. information. | ||
| - | - Note “Title changed” at bottom of slip. | ||
| - | * In the Internal Note field of the last item of old title, enter “Title changed, [mo-dy-yr], [initials]. Delete the OPAC note, “Title changed with [vol./issue] etc.” if present. | ||
| - | * Subscription List: Under __2. Subscription Info. (1)__, enter today’s date in the To Date field. Under __3. Subscription Info. (2)__, enter: “Title changed to [Aleph Bib. no.], [mo-dy-yr], [initials] in the Checkin Note field. (If note is too long, delete unnecessary information/instructions for the old title, which we are no longer receiving. WARNING: In some cases, some of this information may have to be transferred into Subscription List for new title; cut & paste as necessary before deletion.) | ||
| ==== Processing new title ==== | ==== Processing new title ==== | ||
| === Bibliographic record === | === Bibliographic record === | ||
| - | - Search the new title in Aleph by the OCLC number noted in the 785 field on the OCLC printout of the old title. | + | Search the new title in Aleph by the OCLC number noted in the 785 field on the OCLC printout of the old title. |
| - | * If no OCLC record has been downloaded in Aleph for the new title, search for a brief bib by title | + | * If no OCLC record has been downloaded in Aleph for the new title, search for a brief bib by title |
| - | * Then search Connexion for the new title | + | * Then search Connexion for the new title |
| - | * Add the OCLC number from the Connexion record into the brief bib using the 035 field, following the example format below: | + | * Add the OCLC number from the Connexion record into the brief bib using the 035 field, following the example format below: |
| - | * The format depends on the number of digits in the OCLC number. Ask a cataloger if you have questions. | + | * The format depends on the number of digits in the OCLC number. Ask a cataloger if you have questions. |
| - | * Example: 035 _ _ (OCoLC)on1234567891 or (OCoLC)ocn123456789 or (OCoLC)ocm12345678 | + | * Example: 035 _ _ (OCoLC)on1234567891 or (OCoLC)ocn123456789 or (OCoLC)ocm12345678 |
| + | |||
| + | **NOTE:** If no brief record in Aleph, begin cataloging according to the standards listed below! | ||
| **NOTE:** If no record for the new title can be found in Connexion, give materials to Cataloger to create an original record. | **NOTE:** If no record for the new title can be found in Connexion, give materials to Cataloger to create an original record. | ||
| Line 55: | Line 43: | ||
| **RDA records will always have an 040 $e rda** | **RDA records will always have an 040 $e rda** | ||
| - | Please ensure all information has been accurately transcribed from the title page, title page verso, colophon, cover, etc. | + | First check the title. |
| + | |||
| + | These are many of the core fields that will likely be seen in serials records. Please ensure all information has been accurately transcribed from the title page, title page verso, colophon, cover, etc. | ||
| - **022** $a ISSN | - **022** $a ISSN | ||
| + | - **050/090** $a XX1234 $b .X23 (if no call number, give to cataloger) | ||
| - **245** $a Title : $b subtitle / $c statement of responsibility (serials may not have statement of responsibility, or author) | - **245** $a Title : $b subtitle / $c statement of responsibility (serials may not have statement of responsibility, or author) | ||
| - **246** $a (Parallel title or variant title, generally seen in foreign language titles) | - **246** $a (Parallel title or variant title, generally seen in foreign language titles) | ||
| Line 64: | Line 55: | ||
| - **362** $a (Statement of first issue or last issue or ceased) | - **362** $a (Statement of first issue or last issue or ceased) | ||
| - **588** $a (Source of title note) | - **588** $a (Source of title note) | ||
| - | - Catalog new title, adding a 928 field (AUTHORITY), and a 910 field, [initials][date]. No 930 field is needed if a Local Holdings Record is created in OCLC. | + | - **650** just check for subject headings here |
| - | - In the Aleph Cataloging Module, place the bib. record of the new title on one side of a split screen, and the bib. record of the old title on the other side. | + | |
| - | * Check to make sure the 780 and 785 fields of the new and old titles are correct. Edit as necessary. | + | Seen in all RDA records (with 040 $e rda) |
| - | * Hit the “Tree Editor” tab (three small squares) on top cataloging bar, and move the Order record from the old title to the new one. | + | |
| - | * Transfer any items from the old title as necessary. | + | * **336** $a text $b txt $2 rdacontent |
| + | * **337** $a unmediated $b n $2 rdamedia | ||
| + | * **338** $a volume $b nc $2 rdacarrier | ||
| + | |||
| + | Then catalog the new title | ||
| + | |||
| + | * Add field **910** $a [initials] [day/mo/year] in this format: ABC 06/20/2017 | ||
| + | * Add field **928** $a AUTHORITY | ||
| + | * **Update holdings** (Action --> Holdings --> Update holdings) | ||
| + | * Export record to overlay using the **Export** button (square icon with an E and arrow) | ||
| + | * Search for the record again in the Aleph Cataloging Module | ||
| + | * Put the bib record of the new title on one side of a split screen, and the bib record of the old title on the other side. | ||
| + | * Check to make sure the **780** and **785** fields of the new and old titles are correct. Edit as necessary. | ||
| + | * Use the **Tree Editor** tab (three small squares) on top cataloging bar, and move the Order record from the old title to the new one. | ||
| + | * Transfer any items from the old title as necessary, and add any new items that are needed. | ||
| + | ==== Closing old title ==== | ||
| + | |||
| + | - Use printout of old title to call up Aleph record by OCLC number in the Cataloging Module. Update the record as necessary, referring to OCLC printout and last issue. If changing or adding subject or author fields, enter a 928 field with AUTHORITY in caps. | ||
| + | - UPER HOL record. Update 866 field to remove “-” at end of holdings and add two slashes at end of holdings statement, if we hold the last issue of title. Add a 590 and insert: “Title changed, [mo-dy-yr],[initials]. | ||
| + | - Check the item list of the old title, and make sure that any received unbound or bound items which belong to the new title, and need to be transferred, are unlinked from the HOL record(s) of the old title, and that the Order # is removed from 3. General Information (2). Delete any unnecessary items. | ||
| + | - Periodicals with unbound issues. | ||
| + | * For Main periodicals (except for Reading Room titles): Collapse received unbound issues belonging to the old title into one item for the bound volume that will result, and enter an Item Process Status of BH (In Process (pre-bindery)). Make sure Item Status is 11 (Periodical-Bound) and Material Type is ISSBD (Journal Bound). Update the 866 in the HOL record to include unbound issues of old title going for binding. | ||
| + | * For Science periodicals and Reading Room titles. Unlink the UPERC HOL record from the items for unbound issues, and from the current Subscription. Delete the UPERC HOL record. Collapse unbound issues belonging to the old title into one item for the bound volume that will result, enter an Item Process Status of BH (In Process (pre-bindery)), and link item to the UPER HOL record. Update the 866 in the UPER HOL record to include unbound issues of old title going for binding. | ||
| + | * Give issues to bindery person, along with a Binding Form which should include in addition to required information: | ||
| + | - Note “HOK” next to vol. information. | ||
| + | - Note “Title changed” at bottom of slip. | ||
| + | * In the Internal Note field of the last item of old title, enter “Title changed, [mo-dy-yr], [initials]. | ||
| + | * Subscription List: Under __2. Subscription Info. (1)__, enter today’s date in the To Date field. Under __3. Subscription Info. (2)__, enter: “Title changed to [Aleph Bib. no.], [mo-dy-yr], [initials] in the Checkin Note field. (If note is too long, delete unnecessary information/instructions for the old title, which we are no longer receiving. WARNING: In some cases, some of this information may have to be transferred into Subscription List for new title; cut & paste as necessary before deletion.) | ||
| === Periodicals: Subscription record === | === Periodicals: Subscription record === | ||
