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| Both sides previous revision Previous revision Next revision | Previous revision Next revision Both sides next revision | ||
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serials_title_changes [2017/08/17 17:28] annk [Receiving] |
serials_title_changes [2017/08/18 18:15] annk [Processing new title] |
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| - Retrieve unbound issues and pam box. | - Retrieve unbound issues and pam box. | ||
| - Call up record. Click on Show --> Serials. You will be in **[K] Checkin** mode. | - Call up record. Click on Show --> Serials. You will be in **[K] Checkin** mode. | ||
| - | * Under __1. All__ (top screen), highlight last item of old title. Then go to __2. Arrival Form__ (bottom screen), and type in the OPAC Note field: Title changed with [vol./issue], [mo-dy-yr],[initials]. **Update**. | ||
| * Under Expected/Not Arrived (top screen), highlight and delete any expected issues beyond last issue of this title. NOTE: Don’t delete any issues/bound volumes already arrived; some of these may need to be transferred to the new title, along with any valid barcodes. | * Under Expected/Not Arrived (top screen), highlight and delete any expected issues beyond last issue of this title. NOTE: Don’t delete any issues/bound volumes already arrived; some of these may need to be transferred to the new title, along with any valid barcodes. | ||
| * Search old title in OCLC and make a printout. | * Search old title in OCLC and make a printout. | ||
| - Search new title in OCLC, using the OCLC number found in the **785 field** of the old title. Catalog according to fastcat for serials section below. | - Search new title in OCLC, using the OCLC number found in the **785 field** of the old title. Catalog according to fastcat for serials section below. | ||
| - | - If not found in OCLC, create a brief bib record in Aleph with the following fields : 100, 245 and 260. Ask Rebecca if you have questions. | + | - If not found in OCLC, and not being cataloged right away, create a brief bib record in Aleph with the following fields : 100, 245 and 260. Ask Rebecca if you have questions. |
| * **Cataloging Module**, under the Cataloging tab on the top bar | * **Cataloging Module**, under the Cataloging tab on the top bar | ||
| * **New Record**, choose SE for Serials and fill in the required fields | * **New Record**, choose SE for Serials and fill in the required fields | ||
| Line 26: | Line 25: | ||
| ===== Cataloging ===== | ===== Cataloging ===== | ||
| + | ==== Processing new title ==== | ||
| + | === Bibliographic record === | ||
| + | |||
| + | **NOTE:** Catalog according to the standards listed below! | ||
| + | |||
| + | **NOTE:** If no record for the new title can be found in Connexion, give materials to Cataloger to create an original record. | ||
| + | |||
| + | ==Fastcat standards for serials== | ||
| + | |||
| + | **RDA records will always have an 040 $e rda** | ||
| + | |||
| + | First check the title. | ||
| + | |||
| + | These are many of the core fields that will likely be seen in serials records. Please ensure all information has been accurately transcribed from the title page, title page verso, colophon, cover, etc. | ||
| + | - **022** ISSN | ||
| + | - **050/090** XX1234 $b .X23 (if no call number, give to cataloger) | ||
| + | - **245** Title : $b subtitle / $c statement of responsibility (serials may not have statement of responsibility, or author) | ||
| + | - **246** (Parallel title or variant title, generally seen in foreign language titles) | ||
| + | - **264** Place of publication : $b Publisher, $c Date of publication | ||
| + | - **300** volumes : $b illustrations (this field may not be present) ; $c size in cm | ||
| + | - **310** (Frequency note) | ||
| + | - **362** (Statement of first issue or last issue or ceased) | ||
| + | - **588** (Source of title note) | ||
| + | - **650** just check for subject headings here | ||
| + | |||
| + | Seen in all RDA records (with 040 $e rda) | ||
| + | |||
| + | * **336** text $b txt $2 rdacontent | ||
| + | * **337** unmediated $b n $2 rdamedia | ||
| + | * **338** volume $b nc $2 rdacarrier | ||
| + | |||
| + | Then catalog the new title | ||
| + | |||
| + | * Add field **910** $a [initials] [day/mo/year] in this format: ABC 06/20/2017 | ||
| + | * Add field **928** $a AUTHORITY | ||
| + | * **Update holdings** (Action --> Holdings --> Update holdings). You will now see that it says Held by AUM at the top of the screen. | ||
| + | * Export record to overlay using the **Export** button (square icon with an E and arrow) | ||
| + | * Search for the record again in the Aleph Cataloging Module, using ADM Sys No. | ||
| + | * Put the bib record of the new title on one side of a split screen, and the bib record of the old title on the other side. | ||
| + | * Check to make sure the **780** and **785** fields of the new and old titles are correct (see description of fields below). Edit as necessary. | ||
| + | * Use the **Tree Editor** tab (three small squares) on top cataloging bar, and move the Order record from the old title to the new one. You may have to remove the order number from **Subscription** in the old title record. | ||
| + | * Transfer any items from the old title as necessary, and add any new items that are needed. | ||
| ==== Closing old title ==== | ==== Closing old title ==== | ||
| Line 37: | Line 78: | ||
| - Note “HOK” next to vol. information. | - Note “HOK” next to vol. information. | ||
| - Note “Title changed” at bottom of slip. | - Note “Title changed” at bottom of slip. | ||
| - | * In the Internal Note field of the last item of old title, enter “Title changed, [mo-dy-yr], [initials]. Delete the OPAC note, “Title changed with [vol./issue] etc.” if present. | + | * In the Internal Note field of the last item of old title, enter “Title changed, [mo-dy-yr], [initials]. |
| * Subscription List: Under __2. Subscription Info. (1)__, enter today’s date in the To Date field. Under __3. Subscription Info. (2)__, enter: “Title changed to [Aleph Bib. no.], [mo-dy-yr], [initials] in the Checkin Note field. (If note is too long, delete unnecessary information/instructions for the old title, which we are no longer receiving. WARNING: In some cases, some of this information may have to be transferred into Subscription List for new title; cut & paste as necessary before deletion.) | * Subscription List: Under __2. Subscription Info. (1)__, enter today’s date in the To Date field. Under __3. Subscription Info. (2)__, enter: “Title changed to [Aleph Bib. no.], [mo-dy-yr], [initials] in the Checkin Note field. (If note is too long, delete unnecessary information/instructions for the old title, which we are no longer receiving. WARNING: In some cases, some of this information may have to be transferred into Subscription List for new title; cut & paste as necessary before deletion.) | ||
| - | |||
| - | ==== Processing new title ==== | ||
| - | === Bibliographic record === | ||
| - | |||
| - | - Search the new title in Aleph by the OCLC number noted in the 785 field on the OCLC printout of the old title. | ||
| - | * If no OCLC record has been downloaded in Aleph for the new title, search for a brief bib by title | ||
| - | * Then search Connexion for the new title | ||
| - | * Add the OCLC number from the Connexion record into the brief bib using the 035 field, following the example format below: | ||
| - | * The format depends on the number of digits in the OCLC number. Ask a cataloger if you have questions. | ||
| - | * Example: 035 _ _ (OCoLC)on1234567891 or (OCoLC)ocn123456789 or (OCoLC)ocm12345678 | ||
| - | * **NOTE:** If no record for the new title can be found in Connexion, give materials to Cataloger to create an original record. | ||
| - | |||
| - | ==Fastcat standards for serials== | ||
| - | |||
| - | **RDA records will always have an 040 $e rda** | ||
| - | |||
| - | Please ensure all information has been accurately transcribed from the title page, title page verso, colophon, cover, etc. | ||
| - | - 245 $a Title : $b subtitle / $c statement of responsibility (serials may not have statement of responsibility, or author) | ||
| - | - 260 $a Place of publication : $b Publisher, $c Date of publication | ||
| - | - 300 $a volumes : $b illustrations (this field may not be present) ; $c size in cm | ||
| - | - | ||
| - | - Catalog new title, adding a 928 field (AUTHORITY), and a 910 field, [initials][date]. No 930 field is needed if a Local Holdings Record is created in OCLC. | ||
| - | - In the Aleph Cataloging Module, place the bib. record of the new title on one side of a split screen, and the bib. record of the old title on the other side. | ||
| - | * Check to make sure the 780 and 785 fields of the new and old titles are correct. Edit as necessary. | ||
| - | * Hit the “Tree Editor” tab (three small squares) on top cataloging bar, and move the Order record from the old title to the new one. | ||
| - | * Transfer any items from the old title as necessary. | ||
| === Periodicals: Subscription record === | === Periodicals: Subscription record === | ||
