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serials_title_changes [2017/08/17 16:39] annk [Processing new title] |
serials_title_changes [2017/08/17 17:41] annk [Closing old title] |
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| ===== Receiving ===== | ===== Receiving ===== | ||
| - | - Retrieve unbound issues and pam box from the Current Periodical Room, Templok (Main stacks) or branch library as appropriate. | + | - Retrieve unbound issues and pam box. |
| - Call up record. Click on Show --> Serials. You will be in **[K] Checkin** mode. | - Call up record. Click on Show --> Serials. You will be in **[K] Checkin** mode. | ||
| - | * Under __1. All__ (top screen), highlight last item of old title. Then go to __2. Arrival Form__ (bottom screen), and type in the OPAC Note field: Title changed with [vol./issue]. **Update**. | ||
| * Under Expected/Not Arrived (top screen), highlight and delete any expected issues beyond last issue of this title. NOTE: Don’t delete any issues/bound volumes already arrived; some of these may need to be transferred to the new title, along with any valid barcodes. | * Under Expected/Not Arrived (top screen), highlight and delete any expected issues beyond last issue of this title. NOTE: Don’t delete any issues/bound volumes already arrived; some of these may need to be transferred to the new title, along with any valid barcodes. | ||
| * Search old title in OCLC and make a printout. | * Search old title in OCLC and make a printout. | ||
| - | - Search new title in OCLC, using the OCLC number found in the **785 field** of the old title. | + | - Search new title in OCLC, using the OCLC number found in the **785 field** of the old title. Catalog according to fastcat for serials section below. |
| - | * Download this record into Aleph (see cataloging instructions below). Then call it up by OCLC number into the Serials Module. | + | - If not found in OCLC, create a brief bib record in Aleph with the following fields : 100, 245 and 260. Ask Rebecca if you have questions. |
| - | * If not found in OCLC, create a brief bib record in Aleph. | + | |
| * **Cataloging Module**, under the Cataloging tab on the top bar | * **Cataloging Module**, under the Cataloging tab on the top bar | ||
| * **New Record**, choose SE for Serials and fill in the required fields | * **New Record**, choose SE for Serials and fill in the required fields | ||
| - | * In the Serials Module, select **[M] Item List** | + | - Create a new item |
| - | * Create a new Item by selecting New at top of right column. Fill in the required information under __General Information (1)__: | + | * In the Serials Module, select **[M] Item List** |
| - | * Sublibrary (UMDUB, UMSCI, etc.) | + | * Click on New |
| - | * Collection (UPER for Main periodicals, UPERC for unbound Science and Reading Room periodicals, UGEN for serials) | + | * Fill in the required information under __General Information (1)__: |
| - | * Material Type (ISSUE for pers or ISSBD for sers) | + | * Sublibrary (UMDUB, UMSCI, etc.) |
| - | * Item Status (12 for periodical-unbound, or 01 for regular) | + | * Collection (UPER for Main periodicals, UPERC for unbound Science and Reading Room periodicals, UGEN for serials) |
| - | * Go to __General Information (2)__ and type in the OPAC Note field: Title change in process, [mo-dy-yr],[initials] | + | * Material Type (ISSUE for pers or ISSBD for sers) |
| + | * Item Status (12 for periodical-unbound, or 01 for regular) | ||
| * Add item. | * Add item. | ||
| - | - Make sure new issues of new title have been date stamped. (If issues are in Templok binder, give entire binder to Serials Cataloging Assistant.) | ||
| - | |||
| ===== Cataloging ===== | ===== Cataloging ===== | ||
| Line 39: | Line 36: | ||
| - Note “HOK” next to vol. information. | - Note “HOK” next to vol. information. | ||
| - Note “Title changed” at bottom of slip. | - Note “Title changed” at bottom of slip. | ||
| - | * In the Internal Note field of the last item of old title, enter “Title changed, [mo-dy-yr], [initials]. Delete the OPAC note, “Title changed with [vol./issue] etc.” if present. | + | * In the Internal Note field of the last item of old title, enter “Title changed, [mo-dy-yr], [initials]. |
| * Subscription List: Under __2. Subscription Info. (1)__, enter today’s date in the To Date field. Under __3. Subscription Info. (2)__, enter: “Title changed to [Aleph Bib. no.], [mo-dy-yr], [initials] in the Checkin Note field. (If note is too long, delete unnecessary information/instructions for the old title, which we are no longer receiving. WARNING: In some cases, some of this information may have to be transferred into Subscription List for new title; cut & paste as necessary before deletion.) | * Subscription List: Under __2. Subscription Info. (1)__, enter today’s date in the To Date field. Under __3. Subscription Info. (2)__, enter: “Title changed to [Aleph Bib. no.], [mo-dy-yr], [initials] in the Checkin Note field. (If note is too long, delete unnecessary information/instructions for the old title, which we are no longer receiving. WARNING: In some cases, some of this information may have to be transferred into Subscription List for new title; cut & paste as necessary before deletion.) | ||
| - | |||
| ==== Processing new title ==== | ==== Processing new title ==== | ||
| === Bibliographic record === | === Bibliographic record === | ||
| Line 50: | Line 46: | ||
| * Add the OCLC number from the Connexion record into the brief bib using the 035 field, following the example format below: | * Add the OCLC number from the Connexion record into the brief bib using the 035 field, following the example format below: | ||
| * The format depends on the number of digits in the OCLC number. Ask a cataloger if you have questions. | * The format depends on the number of digits in the OCLC number. Ask a cataloger if you have questions. | ||
| - | * Example: 035 __ (OCoLC)on1234567891 or (OCoLC)ocn123456789 or (OCoLC)ocm12345678 | + | * Example: 035 _ _ (OCoLC)on1234567891 or (OCoLC)ocn123456789 or (OCoLC)ocm12345678 |
| - | * **NOTE:** If no record for the new title can be found in Connexion, give materials to Cataloger to create an original record. | + | |
| - | - Catalog new title, adding a 928 field (AUTHORITY), and a 910 field, [initials][date]. No 930 field is needed if a Local Holdings Record is created in OCLC. | + | **NOTE:** If no record for the new title can be found in Connexion, give materials to Cataloger to create an original record. |
| + | |||
| + | ==Fastcat standards for serials== | ||
| + | |||
| + | **RDA records will always have an 040 $e rda** | ||
| + | |||
| + | Please ensure all information has been accurately transcribed from the title page, title page verso, colophon, cover, etc. | ||
| + | - **022** $a ISSN | ||
| + | - **245** $a Title : $b subtitle / $c statement of responsibility (serials may not have statement of responsibility, or author) | ||
| + | - **246** $a (Parallel title or variant title, generally seen in foreign language titles) | ||
| + | - **264** $a Place of publication : $b Publisher, $c Date of publication | ||
| + | - **300** $a volumes : $b illustrations (this field may not be present) ; $c size in cm | ||
| + | - **310** $a (Frequency note) | ||
| + | - **362** $a (Statement of first issue or last issue or ceased) | ||
| + | - **588** $a (Source of title note) | ||
| + | - Catalog new title, adding a 928 field (AUTHORITY), and a 910 field, [initials][date]. No 930 field is needed if a Local Holdings Record is created in OCLC. | ||
| - In the Aleph Cataloging Module, place the bib. record of the new title on one side of a split screen, and the bib. record of the old title on the other side. | - In the Aleph Cataloging Module, place the bib. record of the new title on one side of a split screen, and the bib. record of the old title on the other side. | ||
| * Check to make sure the 780 and 785 fields of the new and old titles are correct. Edit as necessary. | * Check to make sure the 780 and 785 fields of the new and old titles are correct. Edit as necessary. | ||
