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serials_title_changes [2017/08/17 16:31] annk [Receiving] |
serials_title_changes [2017/08/17 16:39] annk [Processing new title] |
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| ==== Closing old title ==== | ==== Closing old title ==== | ||
| - | - Use printout of old title to call up Aleph record by OCLC number, in the Cataloging Module. Recatalog to update/close/add appropriate fixed and variable fields referring to OCLC printout and last issue. If changing or adding subject or author fields, enter a 928 field with AUTHORITY in caps. | + | - Use printout of old title to call up Aleph record by OCLC number in the Cataloging Module. Update the record as necessary, referring to OCLC printout and last issue. If changing or adding subject or author fields, enter a 928 field with AUTHORITY in caps. |
| - UPER HOL record. Update 866 field to remove “-” at end of holdings and add two slashes at end of holdings statement, if we hold the last issue of title. Add a 590 and insert: “Title changed, [mo-dy-yr],[initials]. | - UPER HOL record. Update 866 field to remove “-” at end of holdings and add two slashes at end of holdings statement, if we hold the last issue of title. Add a 590 and insert: “Title changed, [mo-dy-yr],[initials]. | ||
| - Check the item list of the old title, and make sure that any received unbound or bound items which belong to the new title, and need to be transferred, are unlinked from the HOL record(s) of the old title, and that the Order # is removed from 3. General Information (2). Delete any unnecessary items. | - Check the item list of the old title, and make sure that any received unbound or bound items which belong to the new title, and need to be transferred, are unlinked from the HOL record(s) of the old title, and that the Order # is removed from 3. General Information (2). Delete any unnecessary items. | ||
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| - Search the new title in Aleph by the OCLC number noted in the 785 field on the OCLC printout of the old title. | - Search the new title in Aleph by the OCLC number noted in the 785 field on the OCLC printout of the old title. | ||
| - | - If no OCLC record has been downloaded in Aleph for the new title, search the brief bib by Title. | + | * If no OCLC record has been downloaded in Aleph for the new title, search for a brief bib by title |
| - | - Search Connexion for the new title | + | * Then search Connexion for the new title |
| - | - Add the OCLC number into the brief bib using the 035 field. Use the example format below, depending on the number of digits in the OCLC number. | + | * Add the OCLC number from the Connexion record into the brief bib using the 035 field, following the example format below: |
| - | - Example: 035 __ (OCoLC)on1234567891 or (OCoLC)ocm12345678 or (OCoLC)ocn123456789 | + | * The format depends on the number of digits in the OCLC number. Ask a cataloger if you have questions. |
| - | - Overlay record by exporting from Connexion. | + | * Example: 035 __ (OCoLC)on1234567891 or (OCoLC)ocn123456789 or (OCoLC)ocm12345678 |
| - | - If no record for the new title can be found in Connexion, give materials to Cataloger to create an original record. | + | * **NOTE:** If no record for the new title can be found in Connexion, give materials to Cataloger to create an original record. |
| - Catalog new title, adding a 928 field (AUTHORITY), and a 910 field, [initials][date]. No 930 field is needed if a Local Holdings Record is created in OCLC. | - Catalog new title, adding a 928 field (AUTHORITY), and a 910 field, [initials][date]. No 930 field is needed if a Local Holdings Record is created in OCLC. | ||
| - In the Aleph Cataloging Module, place the bib. record of the new title on one side of a split screen, and the bib. record of the old title on the other side. | - In the Aleph Cataloging Module, place the bib. record of the new title on one side of a split screen, and the bib. record of the old title on the other side. | ||
