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--- monographic_continuations [2011/10/05 20:50]
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+++ monographic_continuations [2012/02/17 16:30]
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 If, however, the volumes were published one at a time, we would set up a Contin order so we can receive each volume as it arrives, i.e. Complete Works of John Milton.
-{Types of Monographic Continuations include Contin A/Vs, Contin Anals, and Contin Cat Seps. Each type is defined in the Glossary.  To summarize, Contin A/Vs consist of multiple numbered volumes with all volumes cataloged exclusively on a single bibliographic record, and thus all also have the same call number.  Each volume of a Contin Anal has (or, will have, if it has not yet been cataloged) its own bibliographic record, in addition to being associated with a cover record that encompasses the entire monographic series.  All volumes within a Contin Anal series have the same basic call number.  For a Contin Cat Sep series, each volume has both its own title and bibliographic record AND its own call number. (Note: Contin A/Vs are sometimes found *within* either Contin Anals or Contin Cat Seps.) //partial draft of my additions to this section--SPease//**Bold Text**}
+{Types of Monographic Continuations include Contin A/Vs, Contin Anals, and Contin Cat Seps. Each type is defined in the Glossary.  To summarize, Contin A/Vs consist of multiple numbered volumes with all volumes cataloged exclusively on a single bibliographic record, and thus all also have the same call number.  Each volume of a Contin Anal has (or, will have, if it has not yet been cataloged) its own bibliographic record, in addition to being associated with a cover record that encompasses the entire monographic series.  All volumes within a Contin Anal series have the same basic call number.  For a Contin Cat Sep series, each volume has both its own title and bibliographic record AND its own call number. (Note: Contin A/Vs are sometimes found *within* either Contin Anals or Contin Cat Seps.) //partial draft of my additions to this section--SPease//}
 When **creating order** record for a contin, use material type CN.  Add library note for receiver stating how many volumes are expected or which ones in particular if not ordering all.
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 When **arriving** each vol. be sure you include a note regarding which volume you have received each time or its title.  So that when you look at “arrival”, you will see exactly which vols. have come in.
-{It is not always obvious when receiving a volume which type of continuation is being received, or even whether it is a volume in a continuation or stand-alone volume that is held.  Sometimes, but not always, the order record contains a note saying that this is e.g. a Contin Cat Sep.  To be sure about an item's status as a Contin, you can go to Overview>Series Tab>Subscription List, where there should be such a label.  There may be additional notes and instructions here.  In any event, each volume of a Contin Anal or Contin Cat Sep must be accounted for in at least two places.  It needs to first be received on its cover record, with an Arrival note listing its individual title as well as its number, if it has a number. The Holdings Record must also be updated. The book must then be linked to an individual monographic record.  This may be done immediately after the item is received on its cover record, or it may be placed on the shelves labelled "Contin Anal" or "(Contin) Cat Sep," for a staff member to complete this process later. A Contin A/V needs only to be received on its single record, with a note in the Arrival record saying which volume has been arrived.  The receiver adds a routing slip to the book, witing down the ADM number and "Contin A/V" plus the call number.  The Contin A/V volume is then put on a shelf for Kay Dion to process further--// //to be complete later; incomplete draft of this process--SPease//}
+{It is not always obvious when receiving a volume which type of continuation is being received, or even whether it is a volume in a continuation or stand-alone volume that is held.  Sometimes, but not always, the order record contains a note saying that this is e.g. a Contin Cat Sep.  To be sure about an item's status as a Contin, you can go to Overview>Series Tab>Subscription List, where there should be such a label.  There may be additional notes and instructions here.  In any event, each volume of a Contin Anal or Contin Cat Sep must be accounted for in at least two places.  It needs to first be received on its cover record, with an Arrival note listing its individual title as well as its number, if it has a number. The Holdings Record must also be updated. The book must then be linked to an individual monographic record.  This may be done immediately after the item is received on its cover record, or it may be placed on the shelves labelled "Contin Anal" or "(Contin) Cat Sep," for a staff member to complete this process later. A Contin A/V needs only to be received on its single record, with a note in the Arrival record saying which volume has been arrived.  The receiver adds a routing slip to the book, witing down the ADM number and "Contin A/V" plus the call number.  The Contin A/V volume is then put on a shelf for Kay Dion to process further. Additional areas to be discussed: Contin AVs within Contin Anals and Contin Cat Seps.  Contin AVs can *also* occur with serials, ie, within Ser Anals or Cat Sep serials //partial draft of this process--SPease//}
 When **receiving invoices**—be sure “number of units” reflects how many vols you are receiving with each invoice entry as it defaults to the total.
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 Include note that specifies what vol you are paying for with each entry.  So that when you look at “invoice”, you will see exactly which vols. have been paid for.
+ --- //[[sep@library.umass.edu|Primary contact: Susan Pease]]//