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evolving_workflows_-_2016 [2016/05/20 15:49] skrash |
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| Evolving Workflows Action Plan: | Evolving Workflows Action Plan: | ||
| - | * 1.Discuss action plan: March/April | + | * 1.Discuss action plan: //March/April// |
| * At March 30th department meeting | * At March 30th department meeting | ||
| * In April at unit meetings | * In April at unit meetings | ||
| * At April 27th department meeting | * At April 27th department meeting | ||
| - | * 2.Review and document current workflows: May-July | + | * 2.Review and document current workflows: //May-July// |
| * a.Staff/peer-to-peer review/analysis | * a.Staff/peer-to-peer review/analysis | ||
| * Record each separate workflow | * Record each separate workflow | ||
| - | * 3.Analysis of workflows: May-July | + | * 3.Analysis of workflows: //May-July// |
| * What do we need to keep doing? | * What do we need to keep doing? | ||
| * What are we doing that needs to change? | * What are we doing that needs to change? | ||
| * What can we stop doing? | * What can we stop doing? | ||
| * What do we need to be doing that we are not doing? | * What do we need to be doing that we are not doing? | ||
| - | * 4.Card sort activity: August | + | * 4.Card sort activity: //August// |
| * Create cards of updated workflows | * Create cards of updated workflows | ||
| * Divide department personnel into 4 to 6 groups for this activity | * Divide department personnel into 4 to 6 groups for this activity | ||
| * Each group will sort like workflows into separate categories/groupings | * Each group will sort like workflows into separate categories/groupings | ||
| * Record the results from each group | * Record the results from each group | ||
| - | * 5.Analysis of card sort activity: August (starting at retreat) | + | * 5.Analysis of card sort activity: //August (starting at retreat)// |
| * See what was the same across groups | * See what was the same across groups | ||
| * See what was different | * See what was different | ||
| * Present findings so everyone is informed before moving to the next step | * Present findings so everyone is informed before moving to the next step | ||
| - | * 6.Identify possible models for department organization: Sept | + | * 6.Identify possible models for department organization: //Sept// |
| * Combine needs, discards and shifts to come up with at least 2 possibilities for the evolution of our current departmental structure/workflows | * Combine needs, discards and shifts to come up with at least 2 possibilities for the evolution of our current departmental structure/workflows | ||
| * Discuss as a group and select the best option | * Discuss as a group and select the best option | ||
| * Design new departmental structure | * Design new departmental structure | ||
| - | * 7.Pre-implementation: Oct-Nov | + | * 7.Pre-implementation: //Oct-Nov// |
| * Rework and refine job descriptions | * Rework and refine job descriptions | ||
| * Establish a preliminary list of positions needed | * Establish a preliminary list of positions needed | ||
| * Determine how training will occur and establish a timeline | * Determine how training will occur and establish a timeline | ||
| * Document workflows (new, changed and those that stay the same but have not already been documented) | * Document workflows (new, changed and those that stay the same but have not already been documented) | ||
| - | * 8.Conduct training/implement updated departmental structure: December & forward | + | * 8.Conduct training/implement updated departmental structure: //December & forward// |
