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evolving_workflows_-_2016 [2016/05/20 15:46] skrash |
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| Evolving Workflows Action Plan: | Evolving Workflows Action Plan: | ||
| - | - 1.Discuss action plan: March/April | + | * 1.Discuss action plan: March/April |
| - | - At March 30th department meeting | + | * At March 30th department meeting |
| - | - In April at unit meetings | + | * In April at unit meetings |
| - | - At April 27th department meeting | + | * At April 27th department meeting |
| - | - 2.Review and document current workflows: May-July | + | * 2.Review and document current workflows: May-July |
| - | a.Staff/peer-to-peer review/analysis | + | * a.Staff/peer-to-peer review/analysis |
| - | b.Record each separate workflow | + | * Record each separate workflow |
| - | 3.Analysis of workflows: May-July | + | * 3.Analysis of workflows: May-July |
| - | a.What do we need to keep doing? | + | * What do we need to keep doing? |
| - | b.What are we doing that needs to change? | + | * What are we doing that needs to change? |
| - | c.What can we stop doing? | + | * What can we stop doing? |
| - | d.What do we need to be doing that we are not doing? | + | * What do we need to be doing that we are not doing? |
| - | 4.Card sort activity: August | + | * 4.Card sort activity: August |
| - | a.Create cards of updated workflows | + | * Create cards of updated workflows |
| - | b.Divide department personnel into 4 to 6 groups for this activity | + | * Divide department personnel into 4 to 6 groups for this activity |
| - | c.Each group will sort like workflows into separate categories/groupings | + | * Each group will sort like workflows into separate categories/groupings |
| - | d.Record the results from each group | + | * Record the results from each group |
| - | 5.Analysis of card sort activity: August (starting at retreat) | + | * 5.Analysis of card sort activity: August (starting at retreat) |
| - | a.See what was the same across groups | + | * See what was the same across groups |
| - | b.See what was different | + | * See what was different |
| - | c.Present findings so everyone is informed before moving to the next step | + | * Present findings so everyone is informed before moving to the next step |
| - | 6.Identify possible models for department organization: Sept | + | * 6.Identify possible models for department organization: Sept |
| - | a.Combine needs, discards and shifts to come up with at least 2 possibilities for the evolution of our current departmental structure/workflows | + | * Combine needs, discards and shifts to come up with at least 2 possibilities for the evolution of our current departmental structure/workflows |
| - | b.Discuss as a group and select the best option | + | * Discuss as a group and select the best option |
| - | c.Design new departmental structure | + | * Design new departmental structure |
| - | 7.Pre-implementation: Oct-Nov | + | * 7.Pre-implementation: Oct-Nov |
| - | a.Rework and refine job descriptions | + | * Rework and refine job descriptions |
| - | b.Establish a preliminary list of positions needed | + | * Establish a preliminary list of positions needed |
| - | c.Determine how training will occur and establish a timeline | + | * Determine how training will occur and establish a timeline |
| - | d.Document workflows (new, changed and those that stay the same but have not already been documented) | + | * Document workflows (new, changed and those that stay the same but have not already been documented) |
| - | 8.Conduct training/implement updated departmental structure: December & forward | + | * 8.Conduct training/implement updated departmental structure: December & forward |
