https://library.umass.edu/wikis/ICL/ 2026-06-09T22:49:36+0000 https://library.umass.edu/wikis/ICL/ https://library.umass.edu/wikis/ICL/lib/tpl/arctic/images/favicon.ico text/html 2022-10-27T14:11:43+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=access&rev=1666879903&do=diff Rights Reproduction & Access Overview (Req) The Rights Reproduction & Access field is where to record information on who has access to the images in this collection or other access restrictions. For all images in our UMass Amherst Art History Image Collection use the access statement, 'Restricted to University of Massachusetts Amherst community.' text/html 2019-01-07T17:22:23+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=ancient_greek_images&rev=1546881743&do=diff Cataloging Ancient Greek Images General Before cataloging, check to see if we have the object in the system. If so, use that record. If you make changes to that record, make all records uniform. If no record exists for the object, search a similar class of object to see how it is cataloged text/html 2019-01-07T17:22:23+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=calders_circus&rev=1546881743&do=diff Calder's Circus Calder's Circus is a complex, multi-part work with multiple iterations. The whole of the work is authoritatively called Calder's Circus (see the Whitney Museum site's object record), but it is made up of many smaller works with their own names. When cataloging images of the text/html 2019-01-07T17:22:27+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=cataloger&rev=1546881747&do=diff Cataloger Add your initials to any record that you create or edit significantly. Once you decide what initials you will use, use that same set of initials for every record you create or edit. For example, if you use three initials, all lowercase, then do that every time. text/html 2019-01-07T17:22:25+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=category&rev=1546881745&do=diff Category Overview (Req, Rep, TGN/LOC Authorities/other) The Category field is used to group together like works according to genre or discipline. ---------- Fields Category The Category field includes the most general terms for the type of art or cultural object being cataloged. text/html 2019-01-07T17:22:25+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=chicano_art_latin_american&rev=1546881745&do=diff Chicano Art/Latin American Art Artist Nationality Use the preferred nationality in ULAN if the artist has a record. Note, you may have to search the English equivalent of a name in ULAN. If there is no record for the artist in ULAN, search LOC Authorities for a name heading and use American if they were born in the United States. Use Mexican if the artist was born in Mexico, or other appropriate nationality if the artist was born in another country (e.g. Guatemalan). text/html 2019-01-07T17:22:24+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=chinese_chronology&rev=1546881744&do=diff Chinese Chronology Use this section only as a starting point. Once you have narrowed your Style_Period options down, go to Getty AAT to find the authority record for the term you need. These terms are to be used for Style/Period. The hierarchy and overlap of terms can be confusing, but typically, just one Style/Period term will be sufficient for an image record. Common terms appear below in bold. Include as many terms as are applicable, but give preference to a more specific term; e.g., use We… text/html 2019-01-07T17:22:25+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=copy_source&rev=1546881745&do=diff Copy_Source Overview (Req) Use the Copy_source field to record what type of media the digital image was captured from. Use the values that are already in Luna. If no existing value is appropriate for the work you are cataloging ask your supervisor. text/html 2019-01-07T17:22:23+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=creator&rev=1546881743&do=diff Creator Overview (Required if applicable, Rep, ULAN/LOC Authorities) The Creator field group contains 10 subfields. Search Getty ULAN first to find creator information. If no record for the artist exists in ULAN try Library of Congress Name Authorities. If neither ULAN or LOC have entries for the artist then use the image source (slide label or book plate), the artist's website, and/or other reputable sites to gather as much information as possible to create a local record. text/html 2019-01-07T17:22:27+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=culture&rev=1546881747&do=diff Culture Overview (Req, Rep, TGN/LOC Authorities/other) In Culture record the culture or nationality from which the work originated. Culture may repeat the creator nationality or allow to further contextualize a work if the the culture is different or more specific than the creator's nationality. Culture may also repeat Style_Period when a cultural term is commonly used to describe a style. For example if the artist's nationality is American, but the artist is an African-American, that can be … text/html 2019-01-07T17:22:26+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=date&rev=1546881746&do=diff Date Overview (Req, Rep) The Date field group consists of 5 fields. For more information on Date see CCO, pages 166-177. ---------- Fields Date This field is a free text description of chronological information related to the work or image that will display to the public. text/html 2019-01-07T17:22:27+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=date_entered&rev=1546881747&do=diff Date entered Add the date to any record that you create or make significant changes to. Use the the formula YYYY-MM-DD. ---------- Examples Date entered: 2009-04-01 ---------- Date entered: 2007-05-22 text/html 2019-01-07T17:22:26+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=etruscan_and_roman_time_periods&rev=1546881746&do=diff Etruscan and Roman Chronology Use this section only as a starting point. Once you have narrowed your Style_Period options down, go to Getty AAT to find the authority record for the term you need. Etruscan Periods Early Etruscan (ca. 900-400 BCE) text/html 2019-01-07T17:22:25+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=external_resources&rev=1546881745&do=diff External Resources This list is an attempt to keep together all the external resources relevant to image cataloging. * Cataloging Cultural Objects (CCO) * Getty Vocabularies * Getty AAT * Getty TGN * Getty ULAN * Iconclass * Library of Congress Authorities * VRA Core 4 text/html 2019-01-07T17:22:25+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=faq&rev=1546881745&do=diff Frequently Asked Questions (or, more accurately, occasional problems in cataloging) Creator Q: What is the difference between *anonymous* and *unknown*? A: According to CCO, p. 91, an anonymous creator is one whose hand is identified and whose oeuvre is established, but whose name is not know text/html 2019-01-07T17:22:26+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=greek_chronology&rev=1546881746&do=diff Under Construction... Greek Chronology Use this section only as a starting point. Once you have narrowed your Style_Period options down, go to Getty AAT to find the authority record for the term you need. Bronze Age/Aegean periods (Crete, Cycladic Islands, Greek mainland) text/html 2019-01-07T17:22:27+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=guidelines_for_cataloging_specific_subjects&rev=1546881747&do=diff Guidelines for Cataloging Specific Subjects * Ancient Greek Images * Chicano Art/Latin American * Graphic Arts * Greek Chronology * Japanese Historical Periods * Pastels * Etruscan and Roman Time Periods * Tyndaris site dates * UMass Archaeological Services text/html 2019-01-07T17:22:23+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=id_number&rev=1546881743&do=diff ID Number Overview (Required) A unique identifying number assigned to the data record and to the image. These numbers must match EXACTLY. If they don't, please let your supervisor know. This number is the same as the 9-digit accession number we give an image when we scan or photograph it. text/html 2019-01-07T17:22:26+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=image_corrections_guidelines&rev=1546881746&do=diff Image Correction Guidelines General stuff to remember: * 5 minute rule – if it looks like it will take over 5 minutes to correct, skip it – we’ll rescan it * If you just can’t get it right after your best effort, move to another and let your supervisor know text/html 2019-01-07T17:22:27+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=image_repository&rev=1546881747&do=diff Image repository Overview (Req) The Image repository field is where to record that the image you are cataloging is being made available by the Image Collection Library. ---------- Example Image repository: UMass Amherst University Libraries. Image Collection Library text/html 2019-01-07T17:22:25+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=image_source&rev=1546881745&do=diff Image_Source Overview (Req) Record in the Image_source field the title and author of the book or other resource that the image was taken from, e.g if the image was a photograph taken by a faculty member, record their name here. If the image source is unknown because the slide lacks any image source information, use text/html 2019-01-07T17:22:24+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=image_workflow&rev=1546881744&do=diff Image Workflow Capture Techniques The Capturing Techniques section will explain how to capture digital images using the flatbed scanner, slide scanner, and camera. Image Correction Guidelines Image Corrections Guidelines explains how to use Photoshop to fix raw images to get them ready for use. text/html 2019-01-07T17:22:25+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=indian_historical_periods&rev=1546881745&do=diff Under Construction... South Asian Styles & Periods Includes modern India, Pakistan, Afghanistan, Bangladesh, Nepal, Bhutan, Sri Lanka Use this section only as a starting point. Once you have narrowed your Style_Period options down, go to Getty AAT to find the authority record for the term you need. text/html 2019-01-07T17:22:23+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=japanese_historical_periods&rev=1546881743&do=diff Historical Periods of Japan Use this section only as a starting point. Once you have narrowed your Style_Period options down, go to Getty AAT to find the authority record for the term you need. Note: In Japanese locations, the suffix “shi” indicates a city name, and text/html 2019-01-07T17:22:28+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=korean_historical_periods&rev=1546881748&do=diff Historical Periods of Korea Use this section only as a starting point. Once you have narrowed your Style_Period options down, go to Getty AAT to find the authority record for the term you need. Remember that Luna does not handle diacritical marks well. Please remove accents and diacritics. text/html 2019-01-07T17:22:27+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=location&rev=1546881747&do=diff Location Overview (Req, Rep, TGN/LOC Authorities) The Location field is used to describe geographic associations for the work. It is NOT used for museum locations. That information is recorded in the Repository field. Location is typically used for works of architecture and large-scale works of art. A rule of thumb is that if the work can be easily moved, it will not have data in the Location field. Exceptions for this are in cases in which a work was been made or was located in a specific pl… text/html 2019-01-07T17:22:27+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=manuscripts&rev=1546881747&do=diff Manuscripts Overview We primarily catalog illuminations from medieval manuscripts. The basic rule here is that the title is the name of the manuscript as a whole, while the folio number and description of a particular scene is recorded in the view description text/html 2019-01-07T17:22:27+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=material_technique&rev=1546881747&do=diff Material_Technique Overview (Rep) Use the Material_Technique field to record what materials were used to make the work. In our Luna database we treat this field as a free text field where a list of materials and their relationship to each other are represented in a single phrase. Take this information from the image source or other reputable sources that you come across while cataloging the work. Attempt to use previously used entries for common material techniques (e.g. oil on canvas), but f… text/html 2019-01-07T17:22:23+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=measurement&rev=1546881743&do=diff Measurement Overview Measurement is a display field that describes the scale of a work. Record the dimensions using height x width x depth. If might be unclear which directions the dimensions are referring to, include that information, e.g. 14 m, height. Types of Measurement include height, width, depth, length, circumference, diameter, volume, weight, area, and running time. text/html 2019-01-07T17:22:25+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=note&rev=1546881745&do=diff Note Overview (Rep) The Note field and associated fields are used to make clear the relationships between the fields or why a term in the record was used if some subtlety is lost when parsing information into separate fields. Try to include the source of the information recorded in the field. text/html 2019-01-07T17:22:26+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=pastels&rev=1546881746&do=diff Pastels According to Getty AAT pastels (visual works) can be used listed under painting or drawing based on decisions made locally. Please classify all pastels under Drawing for category. text/html 2019-01-07T17:22:23+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=relation&rev=1546881743&do=diff Relation Overview (Rep, Required when applicable) The Relation field is used to record important intrinsic and/or extrinsic relationships with each other. Be sure to include reciprocal relationship fields in each of the applicable records. * Intrinsic relationships text/html 2019-01-07T17:22:23+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=repository&rev=1546881743&do=diff Repository Overview (Req, Rep, Getty ULAN / LOC Authorities ) Repository is technically considered a location type, but for the purposes of our database we treat it separately. If the work you are cataloging is a movable object use the Repository field to record where the work is currently housed. Avoid abbreviations when possible. text/html 2019-01-07T17:22:27+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=right&rev=1546881747&do=diff Rights Overview (Required) The Rights field is where to record any information pertaining to acceptable uses for the image. Any image taken from a book or a slide vendor will typically use the following phrase, “Copyrighted material - for educational use only text/html 2019-01-07T17:22:28+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=start&rev=1546881748&do=diff ICL Cataloging and Image Processing Manual The Image Collection Library Image Cataloging and Image Processing Manual is meant to help provide consistant answers to all your cataloging and image questions. (Because we all know that when you ask us we're anything but consistent.) text/html 2019-01-07T17:22:24+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=style_period&rev=1546881744&do=diff Style_Period Overview (Req, Rep, AAT/LOC Authorities) Style_Period is provides a way to record style of art for which the work is representative of and/or the century in which it was produced. When the style for te work can not be ascertained record just the century in which the work was produced. text/html 2019-01-07T17:22:27+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=subject&rev=1546881747&do=diff Subject Overview (Req, Rep, Getty Vocabularies/LOC Authorities/other) Subject provides a way to record what a work of art is about or what a photograph is of. Subject analysis for images can be incredibly difficult when doing image cataloging, but ask yourself one question... What do you see? The answer will often will lead to an appropriate subject heading, (including elements found in abstract paintings where the composition includes no representative subject matter, but rather only lines … text/html 2019-01-07T17:22:25+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=the_fields&rev=1546881745&do=diff The Fields * ID Number * Creator * Title * View Description * Date * Location * Repository * Style Period * Subject * Culture * Category * Work type * Material Technique * Measurement * Copy Source * Image Source * Note * Relation * Rights * Access * Image repository * Cataloger * Date Entered text/html 2019-01-07T17:22:28+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=title&rev=1546881748&do=diff Title Overview (Req, Rep) There can be many different kinds of titles or names for a work of art or architecture. Titles may be descriptive titles that describe the iconographical subject of a work, cited titles from scholarly texts, titles provided by the artist, and more. text/html 2019-01-07T17:22:27+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=tyndaris_site_dates&rev=1546881747&do=diff Cataloging images from Tyndaris (Tindari) Use this section only as a starting point. The Site The site includes Insula IV, a Roman Basilica, and a Greek theater. If an image includes both Insula IV and the Basilica, then both works should be accounted for. You can do this by including two titles, one for each work. You will also need to include the dates for each of the works too, so you'll have two complete sets of creation dates. text/html 2019-01-07T17:22:24+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=umass_archaeological_services&rev=1546881744&do=diff UMAS Registry Massachusetts Historic Bottle Collection * When: Winter 2016-2017 * Student: Larissa Blitz * Schema: Modified Archaeocore, UMAS AIC * Filenames: UMAG00001 through UMAG00128 19th Century Roxbury Family Collection * When: Spring semester, 2017 text/html 2019-01-07T17:22:26+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=view_description&rev=1546881746&do=diff View description Overview (Required) The View description field group consists of 2 fields. These fields help to clarify the relationship between the work and how it is depicted in the image. ---------- Fields View description This field is a free text description of how the work is depicted in the image. For 2-dimensional works if the image shows the entire work, use 'Full View'. If the image is a detail, use a description that explains what is viewable from the image, e.g. text/html 2019-01-07T17:22:27+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=web_resources&rev=1546881747&do=diff Trustworthy web resources State Museums in Berlin (SMB) Cataloging the State Museums of Berlin (Staatliche Museen zu Berlin, Preussicher Kulturbesitz) can be tricky. See a list of institutions here. Getty ULAN contains entries for the individual institutions, but some are in English, and some in German. See text/html 2019-01-07T17:22:26+0000 Anonymous (anonymous@undisclosed.example.com) https://library.umass.edu/wikis/ICL/doku.php?id=work_type&rev=1546881746&do=diff Work_type Overview (Req, Rep, TGN/LOC Authorities/other) The Work_type field is used to further sub-divide the terms used in the Category field. It refers the work's specific physical form, function, or media. For more information on Work_type see CCO, pages 54-57. Guidelines for Specific Work Types: