Receiving Monographs in Non-Shelf-Ready Shipments

DRAFT–PARTIAL

• Search for each item by title in Aleph.
• Make sure each item matches retrieved bibliographic record and invoice and is not a duplicate to any additional records.
• Check item off on invoice or packing slip, noting the order number of each item on that paperwork.
• Note whether or not record is DLC. Check for any routing notes in order record, and insert routing slip as appropriate. (See Routing Notes for New Books for details.)
• Arrive item in Aleph and change item processing status to “PC.”
• Place item on DLC or Non-DLC truck unless note in order record indicates rush status.
• If a note in the order record for an item indicates Rush status, stamp a routing slip with the “RUSH” stamp and copy information from the note in the record onto the routing slip. Most rush monographs go to (Eva Carrier.) Rush music scores and music CD's or DVD's go to (Peter Shea.) Rush videocassettes and DVD's go to (Meghan Banach.)
• Once all items on a packing list or invoice have been arrived, give it to Jan, unless the order record note indicates that item was paid from Rebecca's credit card

Endowments

• Check for notes about endowments (e.g. “JFK Memorial” ; “Litauer Fund”) in records.
• Some endowments require a plate to be added to the book, and this will be noted in a library note in the order record.
• Note endowment on a post-it not, and stick to paperwork.
• All items on the same invoice should have the same endowment note in their order records. If there are multiple endowments, or some items with and some items without endowments on the same invoice, it's a problem that need to be brought to Jan's attention.

(See Endowment Fund Orders for more information on endowments, including procedures for ordering materials using endowment funds.)

Monographic Continuations

Volume information on the book, and/or in the record may indicate that the title is not complete in the single item in hand.

— Primary Contact: Susan Pease 2009/05/20 14:25