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Processing MARC Records
Fields that can (should) be deleted:
029
035
037
092
096
098
938
994
Delete 856 for URLs that UMass does not have access to.
Add 949 _1 $l[Sublibrary]$c[Collection]$m[Material Type]$s[Item Status]
Add 049 $aAUMM (This is necessary to populate the OWN code.)
* If 001 is other than an OCLC number, either delete it or if it is a unique vendor number move it to 0359 as a possible matching point.
* Add proxy server to 856 $u for electronic titles that require authentication through the proxy server. Do not add proxy server to ebrary titles. Add $zUMass: Link to resource.
* Clean up OCLC numbers. OCLC numbers sometimes come in with extraneous characters, usually a caret (^) which seems to function as a place holder for 9-digit numbers.
UMFIX in Aleph:
- Adds UM OWN code
- Copies system number from 035 to the 0359_ $x
Copies system number from 001 to the 035 $a
Deletes $x from 0359_
Deletes 001
- Replaces “ocm” with “(OCoLC)ocm” in the 035##
- Replaces “ocn” with “(OCoLC)ocn” in the 035##
OCLC fix in Aleph
- Deletes 035
Copies system number from 001 to the 035 $a
Deletes 001
- Deletes 003
Replaces “^” with “”
Replaces “ocm” with “(OCoLC)ocm” in the 035##
Replaces “ocn” with “(OCoLC)ocn” in the 035##
Working with EOCRs from YBP: All records have since been automated
Print materials, Firm Orders
EOCRs are loaded automatically by a script that is run daily using the umass_fix_ybp fix.
Umass_fix_ybp in Aleph:
Adds UM OWN code
Copies system number from 035 to the 0359_ $x
- Copies system number from 001 to the 035 $a
- Deletes $x from 0359_
- Deletes 001
Adds “umybp” to the beginning of the 0359_ $a
Replaces “ocm” with “ocm(OCoLC)” in the 035##
Replaces “ocn” with “ocn(OCoLC)” in the 035##
Replaces “0.00” with “1.00” in the 980## $b - The 980 $b contains the cost of the order being loaded. Having a cost of nothing causes problems for Acquisitions.
Gobi firm task in MarcEdit also moves the 001 pct to 0359_ $a and changes “pct” to “umpct”.
Tab_hol_item_create_umpcat
^Aleph field ^MARC field ^Maps to ^
|SUB-LIBRARY |949#1 $l |852## $b|
|COLLECTION |949#1 $m |852## $c|
|CALL-NO |949#1 $a$b|852## $h$i|
|CALL-NO-TYPE |949#1 $e |852 first indicator|
|Z30-ITEM-STATUS |949#1 $s |Item Status|
|Z30-BARCODE |949#1 $i |Item Barcode|
|Z30-DESCRIPTION|949#1 $v |Item Description|
|HOL-OWN |OWN $a |OWN $a|
|HOL-852 |950## $l |????|
Tab_hol_item_create_umelec
^Aleph field ^MARC field ^Maps to^
|SUB-LIBRARY |949#1 $l |852## $b|
|COLLECTION |949#1 $c |852## $c|
|Z30-ITEM-STATUS |949#1 $s |Item Status|
|Z30-MATERIAL |949#1 $m |Material Type???|
|Z30-ITEM-STATISTIC |949#1 $d |Item Statistic|
|Z30-ITEM-PROCESS-STATUS|949#1 $g |Item Process Status|
|HOL-OWN |OWN $a |OWN $a|
|HOL-852 |950## $l |852## $a????|
==== Working with PromptCat Records ====
=== Approval Records ===
“gobi firm” task in MarcEditor does the following steps:
- Adds “umybp” to the beginning of 0359_ $a
- Moves 001 to 0359_ $a and changes “pct” to “umpct”
Deletes 035__
Replaces “0.00” with “1.00” in the 980## $b - The 980 $b contains the cost of the order being loaded. Having a cost of nothing causes problems for Acquisitions. This task does not specify the 980 tag
Approval records from OCLC also use the UMFIX and tab_hol_item_create_umpcat, both of which are defined above.
eBook Firm Orders
Uses the “gobi firm” task described above.
Delete unwanted URLs form the bibs.
Firm Orders, non-eBook
Uses the “gobi firm” task described above.
Also uses tab_hol_item_create_umpcat.
Working with MARCit
MARCit records are generated from SFX. They are processed using a script created by Mark Dehmlow at the University of Notre Dame. Check MARCit instructions for more complete instructions.
Tab_hol_item_create_ummarcit
Aleph field | MARC field | Maps to |
SUB-LIBRARY | 949#1 $l | 852## $b |
COLLECTION | 949#1 $c | 852## $c |
Z30-ITEM-STATUS | 949#1 $s | Item Status |
Z30-MATERIAL | 949#1 $m | Item Material Type |
HOL-OWN | OWN $a | OWN $a |
HOL-852 | 950## $l | 852## $a???? |