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Table of Contents
Depository Transfers: Theses Student Coders/Packers
This document provides instructions to students for coding and packing theses for the Depository. The macros refer to a transferable macro file (see the contact person at the bottom of page).
Setup
- ALEPH tab settings (upper left corner of screen) should be:
- Connect to = FCL01
- Select ADM Library = DEP50
- Wand in the Barcode.
- Check Tab 2 item fields of the first item. These fields will duplicate for new items.
- Sublibrary = UMDPT
- Collection = UDBKS
- Material Type = BOOK
- If the Material Type is ISSBD, please separate and/or process as serials.
- Call Number Type = 8
- Item Status = 02
- Item Process Status = TR (macro will change any other codes to TR)
Item Record
- ALT+F7 to change Item fields.
- Check Temporary Location Box.
- Win+4 to add “UM Box ####”
- Update these macros for each box packed.
- CTRL+Z to be sure there is a check mark under “Linked.” Click the “Link” button if there is no check.
HOL Record
- WIN+2 to the HOL record.
- Check the following.
- OWN=DP If OWN code is wrong, please put volume aside for me.
- [If OWN code is UM, change it to DP. CTRL+L to save changes.]
- 852 8
- No call number in 852 8
- To delete call number, click on subfield h or i, then CTRL+F7.
- CTRL+L to save changes.
- 856 4_ field with a URL. [If this is not present, CTRL+U to add URL.]
Bib Record
- WIN+1 to the Bib record.
- Check: OWN=DP If OWN code is wrong, please put volume aside for me.
- [If OWN code is UM, change it to DP. CTRL+L to save changes.]
- ALT+1 to return to Barcode field.
