Depository Transfers: Serials and Periodicals Student Coder/Packers

Following are instructions for student coder/packers who are sending serials and periodicals to the Depository. The macros listed are to be used with a transferable macro file (see contact at bottom of page).

• ALEPH tab settings (upper left corner of screen) should be:
  • Connect to = FCL01
  • Select ADM Library=DEP50
• Packing Slip – All serials/periodicals should be sent with a packing slip in the first volume of each title (or title change). Monographs do not need a packing slip.
• Write the total number of volumes being sent on the packing slip.
• Statistics: Subtract the “deleted items” (written on packing slip) from the total number of volumes and record the result as linking statistics.
• Wand in the Barcode of first volume.

• Check Tab 2 item fields of the first item. These fields will duplicate for new items.
  • Sublibrary = UMDPT
  • Collection = UDPER for periodicals, UDBKS for serials
  • Material Type = ISSBD
  • Item Status: “11” for UDPER (noncirculating), “01” for serials (circulating).
  • Item Process Status = TR
  • Temporary Location Box is checked.
• If pages are coming out or a volume is not holding together well, please tie the volume or ask for help from Lorraine, Catherine or Marcelle.
• ALT+W to Description field, adding “8” in the Call Number Type.
• Add description, following the format set up by the screener.
  • Incompletes: Add “Inc.” for incompletes and a “LACKS” or “HAS” note in the OPAC note field (tab 3).
• Tab 3x and add Enum level(s).
• ALT+K Wand in Barcode.
• Win+4 to add “UM Box ####, date, initials”
  • Win+F4 is used for OCA scanned materials (”UM Box #### Scanned for OCA Digitization Project - date – initials.”)
• Update these macros for each box packed.
• Ctrl+Alt+V to go to Tab 4, Arrival Date.
• Alt+V to add date.
• Alt+A if filling dates in Chron level1.
• Enter
• F12 to Duplicate.

• Quickly check the Barcode and Notes columns of the item list to be sure that barcodes have scanned and box numbers were added.
• Win+1, Ctrl+F12 Check items on public view against holdings statement to be sure all items are accounted for. Check that all items you have linked are “In Transit.”
• If item collection codes are UDPER, check for a clickable link, “Click here to request article from Five College Depository.” If this is missing please check with a supervisor [or Ctrl+J].

— Primary contact: Catherine Knapp