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| - | ====== Depository Transfers: Serials and Periodicals Student Coder/Packers ====== | ||
| - | Following are instructions for student coder/packers who are sending serials and periodicals to the Depository. The macros listed are to be used with a transferable macro file (see contact at bottom of page). | ||
| - | ==== Setup ==== | ||
| - | |||
| - | * ALEPH tab settings (upper left corner of screen) should be: | ||
| - | * Connect to = FCL01 | ||
| - | * Select ADM Library=DEP50 | ||
| - | * Packing Slip – All serials/periodicals should be sent with a packing slip in the first volume of each title (or title change). Monographs do not need a packing slip. | ||
| - | * Write the total number of volumes being sent on the packing slip. | ||
| - | * Statistics: Subtract the “deleted items” (written on packing slip) from the total number of volumes and record the result as linking statistics. | ||
| - | * Wand in the Barcode of first volume. | ||
| - | * Macros provided below are for "tech1" login. | ||
| - | |||
| - | ==== Items ==== | ||
| - | * Check Tab 2 item fields of the first item. These fields will duplicate for new items. | ||
| - | * Sublibrary = UMDPT | ||
| - | * Collection = UDPER for periodicals, UDBKS for serials | ||
| - | * Material Type = ISSBD | ||
| - | * Item Status: “11” for UDPER (noncirculating), “01” for serials (circulating). | ||
| - | * Item Process Status = TR | ||
| - | * Temporary Location Box is checked. | ||
| - | * If pages are coming out or a volume is not holding together well, please tie the volume or ask for help from Lorraine, Catherine or Marcelle. | ||
| - | * ALT+D to Description field, adding “8” in the Call Number Type. | ||
| - | * Add description, following the format set up by the screener. | ||
| - | * Incompletes: Add “Inc.” for incompletes and a “LACKS” or “HAS” note in the OPAC note field (tab 3). | ||
| - | * Tab 3x and add Enum level(s). | ||
| - | * WIN+1 Wand in Barcode. | ||
| - | * ALT+N to add “UM Box ####, date, initials” | ||
| - | * ALT+B is used for OCA scanned materials (”UM Box #### Scanned for OCA Digitization Project - date – initials.”) | ||
| - | * Update these macros for each box packed. | ||
| - | * WIN+4 to go to Tab 4, Arrival Date. | ||
| - | * WIN+5 to add date. | ||
| - | * WIN+6 if filling dates in Chron level1. | ||
| - | * Enter | ||
| - | * F12 to Duplicate. | ||
| - | |||
| - | ==== Final Check ==== | ||
| - | |||
| - | * Quickly check the Barcode and Notes columns of the item list to be sure that barcodes have scanned and box numbers were added. | ||
| - | * Win+1, Ctrl+F12 Check items on public view against holdings statement to be sure all items are accounted for. Check that all items you have linked are “In Transit.” | ||
| - | * If item collection codes are UDPER, check for a clickable link, "Click here to request article from Five College Depository." If this is missing please check with a supervisor [or Ctrl+J]. | ||
| - | |||
| - | |||
| - | --- //[[cknapp@library.umass.edu|Primary contact: Catherine Knapp]]// | ||
