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depository_transfers:monograph_student_coders_packers [2009/09/24 13:50] cknapp |
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| - | ====== Depository Transfers: Monograph Packing ====== | ||
| - | Following are instructions for student coder/packers who are sending monographs to the Depository. The macros listed are to be used with a transferable macro file (see contact at bottom of page). | ||
| - | |||
| - | ==== Setup ==== | ||
| - | |||
| - | * ALEPH tab settings (upper left corner of screen) should be: | ||
| - | * Connect to FCL01 | ||
| - | * Select ADM Library DEP50 | ||
| - | * Wand in the Barcode of the (first) item. | ||
| - | * Check Tab 2 item fields of the first item. These fields will duplicate for new items. | ||
| - | * Sublibrary = UMDPT | ||
| - | * Collection = UDBKS | ||
| - | * Material Type = BOOK | ||
| - | * If the Material Type is ISSBD, please separate and/or process as serials. | ||
| - | * Description = (may be a “v.#” etc. if the monograph has multiple volumes) | ||
| - | * Make sure Enum level 1 has been filled in. | ||
| - | * Item Status = “01” | ||
| - | * Item Process Status = TR (macro will change any other codes to TR) | ||
| - | |||
| - | ==== Item Record ==== | ||
| - | |||
| - | * ALT+F7 to change Item fields. | ||
| - | * Check Temporary Location Box. | ||
| - | * Win+4 to add “UM Box ####” | ||
| - | * Win+F4 is used for OCA scanned materials. | ||
| - | * Update these macros for each box packed. | ||
| - | * CTRL+Z to be sure there is a check mark under “Linked.” Click the “Link” button if there is no check. | ||
| - | |||
| - | ==== HOL Record ==== | ||
| - | |||
| - | * WIN+2 to the HOL record. | ||
| - | * Check the following. | ||
| - | * OWN=DP | ||
| - | * If OWN code is UM, change it to DP. CTRL+L to save changes. | ||
| - | * 852 8 | ||
| - | * No call number in 852 8 | ||
| - | * To delete call number, click on subfield h or i, then CTRL+F7. | ||
| - | * CTRL+L to save changes. | ||
| - | * No 866 field. If there is an 866 holdings statement, check with me to see if it is a serial. | ||
| - | |||
| - | ==== Bib Record ==== | ||
| - | |||
| - | * WIN+1 to the Bib record. | ||
| - | * Check: OWN=DP (bottom of screen). | ||
| - | * If OWN code is UM, change it to DP. CTRL+L to save changes. | ||
| - | * ALT+1 to return to Barcode field. | ||
