Differences

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--- receiving_monographic_materials_in_non-shelf-ready_shipments [2012/03/26 14:22]
spease
+++ receiving_monographic_materials_in_non-shelf-ready_shipments [2015/10/14 13:29]
spease [Receiving DVDs]
@@ Line 48: / Line 48: @@
   * Record each item's price in "List Price" under the "Quantity and Price" tab of the ALEPH order record
   * Under "Price Note" select "APPROVALS-2012" (using the current fiscal year.)
+  * Click "Add" button. (Do not do this before the "Price Note" step, as the Price Note cannot be edited after the "Add" button is pressed.)
   * Record the order number of the order you just created on the invoice or packing slip
   * Continue processing as with any other monographic item. The only other difference at this point is that children's picture books receive a Collection designation of "UJUV" rather than "UGEN."
+**Books sent with a packing list from Public Works and Government Services Canada**
+  * Search OCLC for title, and download if we do not already own the item
+  * Create an item record, but no order record
+  * Code as 02, Gift
+  * Discard packing list
@@ Line 59: / Line 71: @@
   * Open packaging and inspect each DVD to ensure that it's not noticeably damaged
-  * The receiver needs to ensure that the correct DVD(s) has/have been received, but FASTCAT standards are not applicable, and the Cataloger will determine/create the optimal cataloging record.  If information in the record is ambiguous or seems an imperfect match to the item received, consult with Rebecca to determine if the correct item has been sent.
+  * The receiver needs to ensure that the correct DVD(s) has/have been received. If information in the record is ambiguous or seems an imperfect match to the item received, consult with Rebecca to determine if the correct item has been sent.
+  * Change the "SV" in the order record to "WP."
   * Put order number and other relevant information found in the order record on the packing slip or invoice, and give to Rebecca once fully processed, as with all other types of receiving
-  * Using the DVD Routing Slip (see Susan or Lisa to obtain these) record "date rec'd" and check off other relevant data on the slip as it's found in the Library Note in the item's Order Record.
+  * Go to the Arrival record and "Arrive" the item.
-  * Write something in "Notes" at the bottom of the DVD Routing Slip to indicate that the correct item has indeed been received, if it's likely the Cataloger will question it, based on the record.
+  * Using the DVD Routing Slip (see Susan to obtain these) record "date rec'd" and check off other relevant data on the slip as it's found in the Library Note in the item's Order Record.
   * Attach Routing Slip to DVD container using a rubber band
-  * Put a piggy-back barcode on the top of the slip and wand it in to the item record
+  * Put a barcode on the upper left of the DVD case and wand it in to the item record
-  * Give Streaming RUSH DVDs to Gabe, non-streaming RUSH DVDs to Barbara, and put non-RUSH DVDs on their shelf
+  * Change "OO" in the item record to "PC."
+  * If the Library Note in the order record indicates that the DVD is an ILL Rush, use ILL Rush procedures after receiving the item in Aleph, regardless of whether you copy catalog it or pass it on to Peter Shea.
+  * Give Reserve RUSH DVDs to Gabe after receiving them. Copy catalog other RUSH DVDs or give to Peter Shea after receiving them.  After receiving a non-Rush DVD, either copy catalog it and complete physical processing, or place it on the shelf for received-but-not-yet-cataloged DVDs.
  --- //[[sep@library.umass.edu|Primary Contact: Susan  Pease]] //