Differences
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receiving_monographic_materials_in_non-shelf-ready_shipments [2012/03/26 14:14] spease |
receiving_monographic_materials_in_non-shelf-ready_shipments [2015/05/13 18:36] 127.0.0.1 external edit |
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| * Give order record attached to an Art Approval book's bib record an Order Group of "Art," and a vendor code of "WWBKS" | * Give order record attached to an Art Approval book's bib record an Order Group of "Art," and a vendor code of "WWBKS" | ||
| * Give order record attached to a Children's Award book an Order Group of "ChildLit" and a vendor code of "YANK4." | * Give order record attached to a Children's Award book an Order Group of "ChildLit" and a vendor code of "YANK4." | ||
| - | * Record each item's price in "Unit Price" under the "Quantity and Price" tab of the ALEPH order record | + | * Record each item's price in "List Price" under the "Quantity and Price" tab of the ALEPH order record |
| + | * Under "Price Note" select "APPROVALS-2012" (using the current fiscal year.) | ||
| + | * Click "Add" button. (Do not do this before the "Price Note" step, as the Price Note cannot be edited after the "Add" button is pressed.) | ||
| * Record the order number of the order you just created on the invoice or packing slip | * Record the order number of the order you just created on the invoice or packing slip | ||
| - | * Click "Encumber" in the upper left sidebar and enter "APPROVALS-2012" (using the current fiscal year.) | ||
| * Continue processing as with any other monographic item. The only other difference at this point is that children's picture books receive a Collection designation of "UJUV" rather than "UGEN." | * Continue processing as with any other monographic item. The only other difference at this point is that children's picture books receive a Collection designation of "UJUV" rather than "UGEN." | ||
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| + | **Books sent with a packing list from Public Works and Government Services Canada** | ||
| + | * Search OCLC for title, and download if we do not already own the item | ||
| + | * Create an item record, but no order record | ||
| + | * Code as 02, Gift | ||
| + | * Discard packing list | ||
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