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receiving_monographic_materials_in_non-shelf-ready_shipments [2012/02/17 20:20] spease |
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| * All items on the same invoice should have the same endowment note in their order records. If there are multiple endowments, or some items with and some items without endowments, it needs to be brought to Rebecca's attention. | * All items on the same invoice should have the same endowment note in their order records. If there are multiple endowments, or some items with and some items without endowments, it needs to be brought to Rebecca's attention. | ||
| (See [[Endowment Fund Orders]] for more information on endowments, including procedures for ordering materials using endowment funds.) | (See [[Endowment Fund Orders]] for more information on endowments, including procedures for ordering materials using endowment funds.) | ||
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| + | **Art Approval Plan Books and Children's/Juvenile Award Books | ||
| + | These monographic materials are sent automatically, but are not shelf-ready, and have no pre-existing records in ALEPH. | ||
| + | * On receiving these Art or Children's books, search OCLC for matching record for each item | ||
| + | * Export matching record from OCLC to ALEPH | ||
| + | * Find exported record in ALEPH, and attach an order record. | ||
| + | * Give order record attached to an Art Approval book's bib record an Order Group of "Art," and a vendor code of "WWBKS" | ||
| + | * Give order record attached to a Children's Award book an Order Group of "ChildLit" and a vendor code of "YANK4." | ||
| + | * Record each item's price in "Unit Price" under the "Quantity and Price" tab of the ALEPH order record | ||
| + | * Record the order number of the order you just created on the invoice or packing slip | ||
| + | * Click "Encumber" in the upper left sidebar and enter "APPROVALS-2012" (using the current fiscal year.) | ||
| + | * Continue processing as with any other monographic item. The only other difference at this point is that children's picture books receive a Collection designation of "UJUV" rather than "UGEN." | ||
| **Monographic Continuations** | **Monographic Continuations** | ||
