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receiving_monographic_materials_in_non-shelf-ready_shipments [2012/02/17 17:00] spease |
receiving_monographic_materials_in_non-shelf-ready_shipments [2012/02/22 18:27] spease |
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| * Check for any routing notes in order record, and insert routing slip as appropriate. (See [[Routing Notes for New Books]] for details.) | * Check for any routing notes in order record, and insert routing slip as appropriate. (See [[Routing Notes for New Books]] for details.) | ||
| * Arrive item in Aleph and change item processing status to "PC." | * Arrive item in Aleph and change item processing status to "PC." | ||
| - | * If the item's bibliographic record meets copy cataloging standards, add a Holdings record | + | * If the item is a book, and its bibliographic record meets the standards found in the [[http://wws.library.umass.edu/wikis/acp/doku.php?id=fastcat_instructions|FASTCAT Instructions]], add a Holdings record |
| - | * If the bibliographic record does not meet cataloging standards, search OCLC for a better record, whether an update of the current bibliographic record or a replacement with a better record | + | * If a book's bibliographic record does not meet these standards, search OCLC for a better record, whether an update of the current bibliographic record or a replacement with a better record |
| * Direct item to the appropriate location for further cataloging or for end processing. | * Direct item to the appropriate location for further cataloging or for end processing. | ||
| - | * If a note in the order record for an item indicates Rush status, write "RUSH," and copy information from the note in the record onto the routing slip. Copy cataloged Rush books go to Linda Fish. Rush music scores and music CDs or DVDs go to Peter Shea. Rush videocassettes and DVD's go to Barbara, unless their Library Note indicates "Streaming Rush," in which case they go to Gabe Stetson. Rush books that lack good cataloging copy may be directed to Peter Shea or Sarah Thomson. Eva Carrier may be able to help with English-language books that do not have acceptable copy available in OCLC. | + | * If a note in the order record for an item indicates Rush status, write "RUSH," and copy information from the note in the record onto the routing slip. Copy cataloged Rush books go to Linda Fish. Rush music scores and music CDs or DVDs go to Peter Shea. Rush videocassettes and DVDs go to Barbara, unless their Library Note indicates "Streaming Rush," in which case they go to Gabe Stetson. Rush books that lack good cataloging copy may be directed to Peter Shea or Sarah Thomson. Rush books that have most necessary bibliogaphic fields but lack a completed 300 (physical description) field can be given to Eva Carrier. She may also be able to help with English-language books that do not have acceptable copy available in OCLC. |
| * Once all items on a packing list or invoice have been arrived and the appropirate notations written on it, give it to Rebecca | * Once all items on a packing list or invoice have been arrived and the appropirate notations written on it, give it to Rebecca | ||
| ===== Situations requiring additional procedures ===== | ===== Situations requiring additional procedures ===== | ||
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| * All items on the same invoice should have the same endowment note in their order records. If there are multiple endowments, or some items with and some items without endowments, it needs to be brought to Rebecca's attention. | * All items on the same invoice should have the same endowment note in their order records. If there are multiple endowments, or some items with and some items without endowments, it needs to be brought to Rebecca's attention. | ||
| (See [[Endowment Fund Orders]] for more information on endowments, including procedures for ordering materials using endowment funds.) | (See [[Endowment Fund Orders]] for more information on endowments, including procedures for ordering materials using endowment funds.) | ||
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| + | **Art Approval Plan Books and Children's/Juvenile Award Books** | ||
| + | These monographic materials are sent automatically, but are not shelf-ready, and have no pre-existing records in ALEPH. | ||
| + | * On receiving these Art or Children's books, search OCLC for matching record for each item | ||
| + | * Export matching record from OCLC to ALEPH | ||
| + | * Find exported record in ALEPH, and attach an order record. | ||
| + | * Give order record attached to an Art Approval book's bib record an Order Group of "Art," and a vendor code of "WWBKS" | ||
| + | * Give order record attached to a Children's Award book an Order Group of "ChildLit" and a vendor code of "YANK4." | ||
| + | * Record each item's price in "Unit Price" under the "Quantity and Price" tab of the ALEPH order record | ||
| + | * Record the order number of the order you just created on the invoice or packing slip | ||
| + | * Click "Encumber" in the upper left sidebar and enter "APPROVALS-2012" (using the current fiscal year.) | ||
| + | * Continue processing as with any other monographic item. The only other difference at this point is that children's picture books receive a Collection designation of "UJUV" rather than "UGEN." | ||
| **Monographic Continuations** | **Monographic Continuations** | ||
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| Volume information on the book, and/or in the record may indicate that the title is not complete in the single item in hand. | Volume information on the book, and/or in the record may indicate that the title is not complete in the single item in hand. | ||
| - | --- //[[sep@library.umass.edu|Primary Contact: Susan Pease]] 2009/05/20 14:25// | + | --- //[[sep@library.umass.edu|Primary Contact: Susan Pease]] // |
