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marcit_record_loads [2013/04/09 21:47] ldegozzaldi |
marcit_record_loads [2013/04/17 17:19] ldegozzaldi |
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| * On an approximate bi-monthly basis, Lucy deGozzaldi generates MARCIt! records using the MARCIt! Tool within the SFX Admin Center. | * On an approximate bi-monthly basis, Lucy deGozzaldi generates MARCIt! records using the MARCIt! Tool within the SFX Admin Center. | ||
| - | * Several changes are applied to the bib records through a script, in preparation for loading and management in our catalog through Aleph services. | + | * Several changes are applied to the bib records through a script, in preparation for loading and management in our catalog through Aleph Services. |
| * The following files are created through Aleph Services/Load Records/Check Input File Against Database (manage-36): | * The following files are created through Aleph Services/Load Records/Check Input File Against Database (manage-36): | ||
| - **New** - MARCIt! records being added to our database for the first time. | - **New** - MARCIt! records being added to our database for the first time. | ||
| - | - **Updated** - MARCIt! records already existing in the Aleph database which have been revised, and need to be overlaid. (Normally the largest file we receive.) ??This report also notes which records have multiple 856 fields in the holdings record.??[need to check with Mike] | + | - **Updated** - MARCIt! records already existing in the Aleph database which have been revised, and need to be overlaid. (Normally the largest file we receive.) |
| - **Duplicates** - multiple MARCIt records in Aleph with the same SFX ID in the 035-9 field. These are now rare, as they have been "cleaned up." If any are found, they need to be reviewed and resolved by eleres. | - **Duplicates** - multiple MARCIt records in Aleph with the same SFX ID in the 035-9 field. These are now rare, as they have been "cleaned up." If any are found, they need to be reviewed and resolved by eleres. | ||
| //NOTE: Bibs earmarked for deletion will have "umzzz" in a 035-9 field. These can occur in both the **new** or **updated** files.// | //NOTE: Bibs earmarked for deletion will have "umzzz" in a 035-9 field. These can occur in both the **new** or **updated** files.// | ||
| - | * After all preparatory steps are done, the files of new and updated records are loaded into the Aleph database. For the **new** records, items and HOL records are created (through Aleph Services manage-50, which adds the 856 to the HOL and the proper coding into the items) and the 856 removed from the bibs. For the **updated** records, the urls are compared and differences resolved (through downloading machine-readable data into Excel) and the 856 removed from the bibs after overlaying. | + | * After all preparatory steps are done, the files of new and updated records are loaded into the Aleph database. For the **new** records, items and HOL records are created (through Aleph Services manage-50, which adds the 856 to the HOL and the proper coding into the items) and the 856 removed from the bibs. For the **updated** records, the urls are compared and differences resolved (through downloading machine-readable data into Excel) and the 856 removed from the bibs after overlaying. |
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| + | //NOTE: Records with more than one 856 in their HOL, including those marked for deletion, will be reported to eleres.// | ||
| * The "umzzz" records (deletes) are pulled into a list through a CCL search, and run through a test delete (Aleph Services manage-33). Lucy will generate a spreadsheet listing all bibs with ERROR reports (mostly due to attached order records), add titles and save it on the R: drive (Coll-Management)\Acquisitions\MARCIt, and send a notification to eleres. Once the ERROR bibs have been removed from the list, the rest of the umzzz bibs can be deleted without further review. | * The "umzzz" records (deletes) are pulled into a list through a CCL search, and run through a test delete (Aleph Services manage-33). Lucy will generate a spreadsheet listing all bibs with ERROR reports (mostly due to attached order records), add titles and save it on the R: drive (Coll-Management)\Acquisitions\MARCIt, and send a notification to eleres. Once the ERROR bibs have been removed from the list, the rest of the umzzz bibs can be deleted without further review. | ||
