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marcit_record_loads [2011/11/04 21:57] cturner |
marcit_record_loads [2013/04/08 20:44] cturner |
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| Occasionally, all the MARCIt records in the catalog are completely replaced. More commonly, only new records are added. The following is the general process for adding new bibliographic records generated by the SFX/MARCIt! service to the catalog. These are approximately half CONSER records for serials the library offers through individual or package subscriptions, database aggregators, or open access. | Occasionally, all the MARCIt records in the catalog are completely replaced. More commonly, only new records are added. The following is the general process for adding new bibliographic records generated by the SFX/MARCIt! service to the catalog. These are approximately half CONSER records for serials the library offers through individual or package subscriptions, database aggregators, or open access. | ||
| - | * On a bi-monthly basis Mike Allard generates MARCIt! records using the MARCIt! Tool within the SFX Admin Center. The load contains CONSER records where available, and brief records for non-CONSER journals supplied by the SFX system. | + | * On a bi-monthly basis Lucy deGozzaldi generates MARCIt! records using the MARCIt! Tool within the SFX Admin Center. The load contains CONSER records where available, and brief records for non-CONSER journals supplied by the SFX system. |
| - | * Mike loads the MARCIt file into Aleph. A script adds item and holdings records, moves the 856 field from the bib to the holdings, and notes: | + | * Lucy loads the MARCIt file into Aleph. A script prepares bib records for item and holdings records which are added by a Manage 50 Aleph service. moves the 856 field from the bib to the holdings, and notes: |
| * "**Deletes**" - existing MARCIt records in Aleph which are not in the current load file. These get an additional 035-9 field with "UMZZZ+SFXID" in it. They are also suppressed. | * "**Deletes**" - existing MARCIt records in Aleph which are not in the current load file. These get an additional 035-9 field with "UMZZZ+SFXID" in it. They are also suppressed. | ||
| * "**Duplicates**" - two existing MARCIt records with the same SFX ID in the 035-9 field. These are rare now, as they have been "cleaned up." | * "**Duplicates**" - two existing MARCIt records with the same SFX ID in the 035-9 field. These are rare now, as they have been "cleaned up." | ||
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| * "**New**" - records which have been added for the first time. | * "**New**" - records which have been added for the first time. | ||
| - | * Mike generates spreadsheets with "deletes" and "non-SFX urls" (from the revisions report), puts them in Coll_Management:\Acquisitions\MARCIt, and sends a message to eleres with filenames. E-resources staff review those bibs which have attached order records and decide whether Mike should delete bibs on the deletes report. After review, return to Mike the bib numbers NOT to be deleted. | + | * Lucy generates spreadsheets with "deletes" that have generated error reports and "non-SFX urls" (from the revisions report), puts them in Coll_Management:\Acquisitions\MARCIt, and sends a message to eleres with filenames. E-resources staff review those bibs which have attached order records and decide whether Lucy should delete bibs on the deletes report. After review, return to Lucy the bib numbers NOT to be deleted. |
| * Review bibs on error report which have order records attached. Four possible scenarios with these records: | * Review bibs on error report which have order records attached. Four possible scenarios with these records: | ||
| - Bib is being replaced with "better" record: Staff will move the order record(s) to the better bib. | - Bib is being replaced with "better" record: Staff will move the order record(s) to the better bib. | ||
